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MAINE DEPARTMENT OF EDUCATION
Learning Through Technology
Maine Learning Technology Initiative Professional Development Providers
Learning Technology Policy Director
Department of Education
State House Station #23
Augusta, ME 04333-0023
Tel: (207) 624-6634 e-mail: firstname.lastname@example.org Fax: (877) 494-MLTI
From the time this RFP is issued until award notification is made, all contact with the State regarding this RFP must be made through the aforementioned RFP Coordinator. No other person/State employee is empowered to make binding statements regarding this RFP; and only written statements from the RFP Coordinator are binding. Violation of this provision may lead to disqualification from the bidding process, at the State’s discretion.
Bidders Conference: No Bidder’s Conference
RFP Release Date: March 30, 2012
Deadline for Submitted Questions: April 9, 5:00 p.m. Local Time
Proposals Due: April 20, 2012, not later than 2:00 p.m. Local Time
RFP Re-release Date: May 18, 2012
Deadline for Submitted Questions: May 29, 2012, 5:00 p.m. Local Time
Proposals Due: June 8, 2012, not later than 2:00 p.m. Local Time
Division of Purchases
Burton M. Cross Building, 4th Floor, 111 Sewall Street
9 State House Station, Augusta ME 04333-0009
TABLE OF CONTENTS
PART I INTRODUCTION
1. Purpose and Background 4
2. General Provisions 4
3. Eligibility to Submit Bids 5
4. Contract Terms 5
5. Target Population 5
6. Definitions 6
PART II SCOPE OF SERVICES
7. Required Services and Expectations 7
PART III KEY RFP EVENTS
8. Questions 13
8.1 General Instructions 13
8.2 Written Questions Due 13
8.3 Summary of Questions and Answers (Q&A) 13
9. Submitting the Proposal 13
9.1 Proposals Due 13
9.2 Mailing/Delivery Instructions 13
PART IV PROPOSAL SUBMISSION REQUIREMENTS AND EVALUATION
10. Proposal Format 15
11. Proposal Outline 16
Proposal Section I: Organization/Independent Contractor Qualifications and Experience 16
11.1 Description of the Organization/Independent Contractor 16
11.2 Organization/Independent Contractor Qualifications 16
11.3 Organization/Independent Contractor Experience 16
11.4 Description of Experience with Similar Projects 16
11.5 Letters of Recommendation 16
Proposal Section II: Specifications of Work to be Performed
11.6 Services to be Provided 17
Proposal Section III: Cost Proposal
11.7 General Instructions 17
11.8 Detailed Instructions 17
Proposal Section IV:
11.9 Required Attachments 18
12. Proposal Evaluation and Selection
12.1 Evaluation Process - General Information 19
12.2 Scoring Weights and Process 19
12.3 Scoring Process 19
12.4 Selection and Award 20
PART V CONTRACT ADMINISTRATION AND CONDITIONS
13.1 Contract Effective Date and Project Commencement 20
13.2 Standard State Agreement Provisions 21
PART VII APPENDICES
Appendix A - Proposal Cover Page and Required Forms 23
Maine Department of Department of Education
Maine Learning Technology Initiative Professional Development Providers
PART I INTRODUCTION
The Department of Education (“Department”) is seeking proposals to provide professional development services to support the implementation of the Maine Learning Technology Initiative (“MLTI”) as defined in this Request for Proposal (RFP). This document provides instructions for submitting proposals, the procedure and criteria by which the provider(s) will be selected, and the contractual terms that will govern the relationship between the State of Maine and the awarded provider(s).
Maine established the Maine Learning Technology Initiative in 2002 as a result of the Report from the Task Force for the Maine Learning Technology Endowment: Teaching and Learning for Tomorrow: A Learning Technology Plan for Maine’s Future. The report created a state learning technology plan to elevate achievement, expand aspirations, and prepare students for a future economy that will rely heavily on technology and innovation.
The MLTI program remains the premier statewide program in the nation in the integration of technology as a tool for teaching and learning in K-12 education.
Both the state learning technology plan and resulting statute (http://www.mainelegislature.org/legis/statutes/20-A/title20-Ach801sec0.html) call for professional development support for both pre-service and in-service teachers. Since its inception, the MLTI has provided professional development services to Maine educators, and they have become the hallmark of the program. This RFP intends to continue that effort, and it seeks highly qualified providers to work with the Department to support the on-going evolution and transformation of Maine’s teaching and learning environments.
PART II SCOPE OF SERVICES
The Department is seeking proposals from Bidders able to provide services as described in this RFP on a full-time, part-time, or à la carte basis.
For full-time providers, the Department is seeking providers that are able to deliver services as described here (Section 7) to Maine educators throughout the regular 2012-2013 school year (mid-August to the end of June) and to develop and support these workshops. In addition, the Department expects providers to be available to deliver professional development workshops for a limited number of events during certain traditional school breaks. During the February school break (usually 3rd week of February) and April school break (usually 3rd week of April) the Department is considering hosting regional in-person workshops. The Department hosts an annual summer conference in Maine during the final week of July (July 24-26, 2012). Additionally, the Department may, at the request of schools or other educational organizations in Maine, require providers to deliver workshops during the traditional school summer break. Finally, the Department assumes that providers will require the months preceding the beginning of the school year to develop content and curricula.
The Department does not expect services to be provided during traditional state and federal holidays (http://www.maine.gov/bhr/employee_center/holiday.htm) and expects that providers may have office closures surrounding certain holidays. Bidders should describe their availability against this calendar and include known dates when the provider will be unavailable.
For part-time providers, the Department is seeking providers that are available to deliver services in the same manner as a full-time provider, but have limited availability to do so. For example, a part-time provider may be available throughout the time period described above (Section 7.1-7.1.1) but on a 0.6 Full Time Equivalent (FTE) basis. Bidders should describe their availability against the calendar described in Section 7.1.1 and include known dates when the provider will be unavailable.
For à la carte providers, the Department is seeking providers that are available to deliver a specific set of services as described in Section 7 on a project-by-project basis. For example, an à la carte provider may be available to develop content for and deliver a webinar or webinar series to support teachers in a specific content area. Bidders should describe their availability to provide à la carte services and identify the services. The Bidder should only respond to Sections 7.2-7.7 as appropriate to the à la carte services being proposed.
Bidders should specify which services they are proposing to provide and respond to the following portions of Section 7 as well as other parts as instructed in PART IV PROPOSAL SUBMISSION REQUIREMENTS AND EVALUATION of the RFP for à la carte services:
The specific topics of the content and curricula are not required in a response to this RFP. The Department is currently engaged in a needs assessment coordinated by the Center for Education Policy, Applied Research, and Evaluation (CEPARE) at the University of Southern Maine to better determine perceptions of need from school principals, teacher leaders, and teachers. The Department expects providers will work in close coordination and collaboration with Department staff to develop content and curricula based on the results of the needs assessment and guided by the Department’s strategic plan (http://maine.gov/education/plan/).
For the purposes of this RFP, the Department is differentiating between “Digital Content” and “Workshop Curricula”. “Digital Content” refers to digital media intended for use by a teacher or student independent of a facilitated workshop. “Workshop Curricula” is digital media produced specifically to support a facilitated workshop. Further, the Department recognizes that “Workshop Curricula” often leverage “Digital Content” within the context of the curricula.
The provider will be responsible for delivering in-person workshops based on content and curricula described in Sections 7.1.1-7.1.2 or other content made available by the Department. The Department will provide scheduling and logistical support, but the provider is expected to be able to travel to schools and other venues around the State of Maine. The Department commonly provides workshop presentations at the annual conferences of Maine educational organizations including Maine School Management Association, Association of Computer Technology Educators of Maine, Maine Association of Middle Level Educators, and others. In addition, the Department hosts its own conferences including the MLTI Summer Institute. The Department also partners with the Maine International Center for Digital Learning to host delegations of educators from other states and countries interested in learning more about the MLTI. The provider is expected to represent the MLTI and the Department at these events as part of the Agreement that results from this RFP. The Bidder should describe its experience and capacity to deliver in-person workshops.
The provider will be responsible for delivering online synchronous workshops based on content and curricula described in Sections 7.1.1-7.1.2 or other content made available by the Department. The Department will provide scheduling and logistical support as well as the online platform (Adobe Connect and/or video conferencing), but the provider is expected to be able manage and manipulate the online platform. The Bidder should describe its experience and capacity to deliver online synchronous workshops.
The provider will be responsible for delivering online asynchronous workshops based on content and curricula described in Sections 7.1.1-7.1.2 or other content made available by the Department. The Department will provide scheduling and logistical support as well as the online platform (Studywiz), but the provider is expected to be able manage and leverage the online platform. The Bidder should describe its experience and capacity to deliver online synchronous workshops.
Providers will assist MLTI staff maintain communications with school leaders. The Department expects providers to utilize communication technologies to reduce travel as appropriate including telephone, email, and video conferencing. The purpose of the communications with school leaders is to help ensure that they are aware of professional development opportunities available to their schools from the MLTI as well as to help inform the MLTI of the expressed needs for professional development. The Department recognizes that school leaders are very busy, and that can make coordinating with and/or receiving responses from them difficult, but expects that providers would regularly attempt to make contact with school leaders on a monthly basis. Bidders should acknowledge its understanding of this requirement and indicate its intent to comply.
The Department maintains a growing online social media presence. The provider is expected to represent the Department in its capacity as a professional development specialist in educational technology and the MLTI at specified online sites. These sites are:
The mainelearning.net site is new with an anticipated initial launch of April 2012. The site intends to be an online community space for the open exchange of ideas and resources to support learning and teaching in Maine schools. Since this site is new and evolving, specific requirements related to this site are as yet undefined, but the Department expects that Providers will work with the Department to determine an appropriate level of engagement.
These blogs are maintained by the MLTI and are the home for some of the digital content produced through the professional development efforts of the MLTI (including the successful Bidder). Providers are expected to assist with the creation of content for minute.maine121.org and for posting pre- and post-webinar blog entries to www.maine121.org as appropriate, and to monitor and respond as appropriate to comments posted to the blogs.
All materials produced, including content and curricula, and audio/video recordings of live workshops, and provided by the Provider as a result of this RFP and the resulting Agreement, are owned by the Maine Department of Education. In general, the Department intends to publish all content, curricula, and recordings under a Creative Commons license or other appropriate open license whenever possible, but reserves the right to do otherwise. The Bidder should acknowledge its understanding of this requirement and indicate its intent to comply.
The MLTI commonly provides support and coordination for participating schools’ professional development needs and for Maine educational organizations’ annual conferences. These schools and organizations recognize the need for professional development for their staff and members, but often need planning services to aid with matching appropriate MLTI professional development workshops to the school/organization goals. This may include phone, email, and video conferencing meetings as well as in-person participation planning meetings. The Bidder should describe its experience and capacity to provide planning services to schools and organizations in order to coordinate MLTI professional development services with school/organization goals.
The provider is expected to attend planning meetings with the Department to coordinate the development and delivery of the professional development services. These meetings may also include other relevant organizations including Apple, Inc. and CEPARE. Additionally, since this RFP may result in multiple awards, these meetings will serve to coordinate the work of all successful Bidders. The Department expects to hold half-day meetings twice each month. Meetings are usually in Augusta, Maine or New Gloucester, Maine, but at times may be in other locations in Maine. Additionally, due to the size of the State of Maine and the necessity of having professional development providers in locations all over the State, the Department uses Adobe Connect and other online collaboration tools to facilitate these meetings. In addition, the provider may be required to participate in meetings and planning sessions with other members of the Department and with à la carte providers. While the Department will attempt to limit the number of other meetings and planning sessions required of providers, the Department recognizes the importance of coordinating the professional development activities of the MLTI with the rest of the Department’s work. Bidders should acknowledge their understanding of this requirement and their intent to comply.
The provider is expected to attend monthly planning meetings with Department staff to coordinate the services of the provider during project periods. Meetings may take place in-person in Augusta, Maine or New Gloucester, Maine or online via Adobe Connect or simply via conference call. In addition, the Department may require à la carte providers to meet with full-time or part-time providers in order to collaborate, share resources, and generally coordinate the work. These meetings may take place in-person at mutually agreeable locations or via Adobe Connect or conference call, as appropriate. Bidders should acknowledge their understanding of this requirement and their intent to comply.
The provider is expected to be highly proficient in the use of the tools included in the MLTI solution. The Department recognizes that the toolset is vast, and that most if not all providers will not be experts in all tools available, but the Department does expect providers to be proficient users in most of the tools available in the MLTI solution, and to become highly proficient and expert users in tools that have direct application in their area of academic content expertise. The Department does not necessarily have the capacity to provide training to the provider in the use of the MLTI tools.
For the purposes of the self-assessment requirement of this RFP, Bidders should use the following definitions:
Not Proficient: Does not have a working knowledge of the tool. Is not comfortable using the tool to perform its intended function.
Proficient: Has basic working knowledge of the tool. Has the capacity to use the tool to perform the basic intended functions of the tool itself, but would not feel comfortable leading a workshop where this tool was central to the skills and strategies being covered.
Highly Proficient: Has strong working knowledge of the tool. Has the capacity to use the tool to perform complex tasks, and would feel comfortable leading a workshop where this tool was central to the skills and strategies being covered.
Expert: Has deep knowledge of the tool. Has the capacity to use the tool for tasks most users would not have considered possible or even intended for the tool. Easily integrates the tool with other tools, and would feel comfortable leading a workshop where this tool was central to the skills and strategies being covered with no advanced notice.
In order to allow the Department to ensure its provider(s) have a broad capacity to support most, if not all, of the tools available in the MLTI solution, Bidders must complete the self-assessment matrix in Appendix A.
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