Part I. Embassies, high commissions, deputy high commissions & consular posts

CROWN COPYRIGHT 2005

FOR THE ATTENTION OF MANAGEMENT OFFICERS AT

ALL OVERSEAS POSTS

INFORMATION ABOUT COMPLETING AMENDMENTS ELECTRONICALLY

Could all Management Officers please ensure that amendments for the January 2006 issue of the Diplomatic Service Overseas Reference List reach the Editor no later than C.O.P Friday, 11th November 2005. We will not be able to incorporate amendments in this edition if they are submitted after this cut off date.


Site link to both Word and PDF version of the Overseas Reference List:


FCO Website (Directory > UK Embassies Overseas)


Please note that the list may take quite a while to download from this site.


In order to update post information electronically, you must access the Word version of the list on the above sites only (please note that the PDF (Adobe) version should not be used for this purpose). Find relevant entry or entries in the current edition, highlight, copy the section and paste into a new Word document then save. As and when you amend the entry please ensure that you always use “Track Changes” by selecting Tools then Track Changes → Highlight Changes and then make sure all three boxes are ticked. This will allow the editor to spot every single amendment easily.


Once you have made all your amendments you can submit the entry to Lisa Gamandi via e-mail: lisa.gamandi@fco.gov.uk.

• 
  Please note that only the relevant electronic entry/entries should be sent and not the entire list.
  

Before sending check that:

1. 
   first names of officers are included, as we are trying to make the list more consistent;
   

2. 
   all FTN codes are included;
   

3. 
   all Airtech numbers are included;
   

4. 
   national dialling codes are included in telephone & fax numbers;
   

5. 
   all office hours are in GMT.
   

It is important that Management Officers notify the Editor of any confirmed new posts that will be opening within the next 6 month period. Although telephone/fax numbers & office hours may not be known for a while yet, please still include information about a new post (i.e. official name, address if known, roughly when the post will be opening etc).


Please note that all non-resident representatives should also check all entries in their remit.