Английский язык делового общения




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Prepare carefully before you negotiate

  • Ask a lot of questions

  • Make sure you have only one option

  • Summarize often the points you agree on

  • Change your strategy during the negotiation, if necessary

  • Never show any emotions

    Main Strategies and Key Phrases for Business Negotiations




    • State your aims/your goals- “We’d like to..”, “We must…”

    • Make concessions- “I can do that if you..”, “That could be all right as long as…”

    • Rejecting suggestions- “We prefer…”, “We’d rather..”

    • Bargaining- “How about…?”

    • Focusing on the discussion- “Let’s talk about…”

    Negotiations Case Study




    Background Information:

    Lifetime holidays is a package holiday firm. It has many high street shops and a large catalog of holidays. However, it is currently facing problems. Fewer people are visiting its shops, and demand for its holidays has fallen. Most of its customers are aged over 50, so it now wants to appeal to a wider range, especially those aged 30 to 50. The solution seems to be to sell holidays online.

    As Lifetime has no experience of e-commerce, they want to join with an existing online company, DirectSun. DirectSun is a low-budget holiday website. It offers cheap flights to a small range of destinations and can arrange accommodation, insurance, and car rentals. It has a good customer base, but it wants a bigger catalog of holidays to offer.

    The two firms have met several times and are now ready to negotiate the details of a possible joint venture.




    Number of Lifetime Vacations Sold

    Lifetime Holidays
    Consumer Profile by Age




    Negotiations Case Study Task




    • Half of the class are directors of Lifetime Holidays

    • Half of the class are directors of DirectSun

    Activity: Each company needs to come up with their goals and demands for the negotiation of the joint venture and present these demands to the representatives of the other company.




    Items on the Agenda




    • Length of the contract

    • Range of holiday destinations

    • Car rental and insurance

    • Advertising budget

    • The structure of the joint venture (who will be in charge of the online services, how the profits will be split, etc.)

    Homework Assignment

    Make up your own online company. Make sure you include all of the information below when writing about your company.

    • Your Company Name

    • Your Company Website Address

    • Product/Services Offered

    • Your Target Market

    • What Countries You Operate In

    • The Price Range of Your Goods/Services

    • If You Provide Money Back Guarantees


    What Kind of After Sales Service You Provide to Your Customers

    Lesson 4


    Products and Writing Ads/Sales Presentations


    Lesson Introduction


    Advertising/Sales Promotions


    While there are many forms and approaches to selling products, any approach will require a good command of the English language and the ability to speak to customers in a way that is convincing and appeals to their needs or desires. When attempting to sell a product, you must keep in mind the audience you are speaking to. You must remember the Who, What, and How aspects of your presentation or advertisement. You must keep in mind:

    • Who will read or see what you are about to write or advertise? What point of view might they be coming from?

    • What is it that you want to accomplish through your advertisement?

    • What are your main points about your product? What main features are you going to concentrate on when it comes to trying to sell your product?

    • How will you organize your ideas? How will you reach the customers of your target market?



    Warm-Up Questions


    1) Describe some of your favorite products. Why do you like them?

    2) If you could afford any product, what product would you like to own?

    3) Why would you like to own that product?

    4) What are some words you could use to describe that product to the class?


    In-Class Exercises


    Exercise 1-Read this report which was written by an expert on products. Each of the underlined words is incorrect. Write the correct form of the incorrect word.


    Can we have too many products?”

    There are two cars in the garage. In the living room, there is a wide-screen TV with 100 channels, and first-class hi-fi equipment. Each child has a television in his or her bedroom. The kitchen contain a dishwasher, an ordinary oven and a microwave oven. The cupboard in the bedroom is fill of designer-label clothes. Is it possible too have so many products that we don’t need any more? Some economy think so. They points to Japan, where demand for certain goods has been flat for 10 years now. They say that one reason for this is that Japanese people have all the material goods they want and save their money instead of buying more. Compare this with the poorest countries in the world, where there is one TV set for every 60 people!


    Exercise 2-Look over the words used below and define them in English and write their Russian equivalents.

    Common adjectives used in advertising products:

    • Attractive

    • Reliable

    • Economical

    • Comfortable

    • Expensive

    • Practical

    • Popular


    Exercise 2- The opposites of these adjectives are made by adding prefixes. The prefixes are un-, in-, im-. Write the words above in the correct boxes below in order to give the adjectives negative meanings.


    Un-

    In-

    Im-












    Exercise 3- Compound adjectives are also common in the advertising world. Use the words in the box to complete the sentences below.


    well high best long hard high


    1) IBM manufactures ______-tech computer products.

    2) Timberland makes a range of _________-wearing footwear.

    3) Ferrari produces __________-quality sports cars.

    4) Coca-Cola and Pepsico both developed ________-selling soft drinks.

    5) Duracell sells _________-lasting alkaline batteries.

    6) Levi jeans are a ___________-made clothing product.


    Exercise 4- The following verbs are also terms commonly used when speaking about products and when a company is advertising their products. Match the verbs on the left to their meanings on the right.


    1) launch a) to stop making

    2) test b) to build or make

    3) promote c) to introduce into the market

    4) manufacture d) to change in order to improve

    5) modify e) to try something in order to see how it works

    6) discontinue f) to make a plan or drawing

    7) design g) to increase sales by advertising, etc.

    8) distribute h) to supply to shops, companies, customers


    Business Communications

    Products and Advertising

    In-Class Quiz


    Name: ________________


    Complete the following sentences using a compound starting with the word in brackets, and using one of the words from a) to f). Each word is used only one time.


    a) wearing c) tech e) selling

    b) quality d) lasting f) made


    1) Go to SaveMoney Supermarkets for (high-) _______ met produced with the best farming methods.


    2) Valley of the Dolls by Jacqueline Susann has sold 30 million copies- it is the (best-) ______ of all time.


    3) Doc Martens boots which average a life of seven years are said to be (long-) _______ footwear.


    4) Buy Good Era tires. They’re so (hard-) ________ : 200,000 kilometers later and they still look the same!


    5) German cars are famous for being solid and (well-) ___________.


    6) No more posting of documents from one department to another- Docushare is the (high-) ________ solution to distributing information on the Internet.


    Lesson 5

    Email/Fax Communications and Marketing


    Lesson Introduction


    Email and Fax Communications


    With the increased use of technology in the business world and in the workplace more and more forms of communications are emerging. With each new medium of communicatins a new procedure and style are set as the standards for formal business communications. This lesson will help you to understand the main outlines for both formal and informal communications using the mediums of email and fax communications.


    Marketing


    In any company, marketing is a key aspect of how a company remains in business and successful. The general idea of marketing is to let your current and potential consumers know what you have to offer them. However, marketing is not only conveying what you have to offer. In its own right, marketing is also an art form. It is the art of convincing consumers that your product is the best and that they want your product versus the product of your competitors. Marketing is the art of displaying and maintaining a positive company image while getting the attention of the marketplace.


    In-Class Exercises: “An Introduction to Marketing”

    Exercise A: What are the “Four P’s” of the Marketing Mix?


    P __ __ __ __ __ __


    P __ __ __ __


    P __ __ __ __ __ __ __ __


    P __ __ __ __


    Exercise B: Using the words above, complete the sentences below.


    1) The ________ is the cost to the buyer for the goods or services they want or need.


    2) ___________ informs consumers about the products a company offers and persuades consumers to buy those products.


    3) A ________ is where goods or services are available for people to buy them.


    4) ___________ is the actual good or service that is sold to the consumer.

    Exercise C: Fill in the missing vowels in the words below.


    Market r_ s_ _r c h= information about what consumers want and need

    Market s _g m _n t= a group of customers of similar age, income, and social group

    Market s h _ r_ = the percentage of sales a company has

    Consumer b_ h _ v_ _ r= where and how people buy things

    Consumer p r _ f _ l _= description of a typical consumer

    Consumer g _ _ d s= things people buy for their own use

    Product l _ _ n c h= introduction of a product into the marketplace

    Product l _ f _ c y c l _= length of time people continue to buy a product

    Product r _ n g _= set of products made by a company

    Sales f _ r _ c _ s t= how much a company thinks it will sell in a period

    Sales f_ g _ r _ s= how much a company has sold in a period

    Sales t _ r g _ t= how much a company wants to sell in a period

    Advertising c _ mp _ _ g n= program of advertising activities over a period of time
    Advertising b _d g _ t= the amount of money available for advertising

    Advertising _ g _ n c y= a business that advises and makes ads for other companies


    In-Class Assignment

    Case Study

    Group #


    Names of the People in the Group:


    1) What do you think the normal consumer profile is for your customers?

    • Age:




    • Gender:




    • Job:




    • Income Level:



    2) If you were an advertising agency what recommendations would you make to this company?

    Ex: advertise in different ways-billboards, TV, radio, magazines, etc. And WHY does the company need to use these different ways to reach its customers?


    3) If you worked for this company, and had an advertising budget of $25 million, how would you try to increase their sales?


    4) What seems to be the target market for this company?

    Ex: children, young adults, university students, young professionals, older professionals, retired individuals, families, or any combination of the above.


    5) Do you think that it would help this company to expand its advertising campaign to reach children or university students?


    Class Materials


    Fax and Email Forms of Business Correspondence


    Things to Include in a Fax:


    • Have the headings of: To, From, Fax Number, Date, Number of Pages, and Subject

    • The style of the fax can be formal, as in a business letter, or informal. This depends on who you are writing to.

    • Points can be but do not have to be numbered for clarity.

    • “Regards” or “Sincerely” is often used for the closing of the letter.

    • The person’s name and position are typed out and the individual also signs their name.


    Example of a Fax:


    Denton County Chamber of Commerce

    FAX TRANSMISSION


    To: Arnold Coleman, CEO Fax Number: 972 298 8160

    From: John Smith Faxed From: 717 245 4356

    Date: October 10, 2004 Pages: (including this page) 1

    Subject: Your letter, October 2, 2004


    Dear Mr. Coleman,

    Thank you for your letter of 2 October 2004 asking about the possibility of opening a factory for the manufacture of your products in Denton County. Let me answer some of your questions.

    1. Employees

    Yes, Denton County has a large workforce of well-trained and hard-working possible employees available.

    2. Infrastructure

    Road and rail links to the main cities in TX and throughout the U.S., the airports and ports are excellent.

    3. Local Tax

    In certain situations it is possible to arrange favorable tax conditions for start-up organizations.


    If you would like to discuss the possibilities further, please call my office at (972) 567- 8160 to arrange a meeting for when you are in the area. I look forward to hearing from you.


    Regards

    John Smith

    John Smith

    Chief Development Officer


    Things to Remember When Writing an Email:

    • They can have a formal business style or a very informal style, similar to spoken English. There is also a semi-formal style which is in between these two styles.

    • Remember who you are talking to in order to decide how you should compose your email.


    The Semi-Formal Email:

    It is similar to a standard business letter, but less formal and usually shorter. The ending is typically “Best wishes” rather than “Sincerely”. This style is best used when you are sending an e-mail to somebody who is outside of your company, or whom you do not know very well. The focus is on giving or asking for information quickly.


    The Informal Email:

    It is the most suitable for e-mails within your company and for people whom you know well. The greeting is often, “Hi”, “Hello”, or even “How are you?”. Sometimes endings are omitted altogether. Sometimes the writer will type only in small letters. This style is much more similar to spoken than written English. Sometimes people use abbreviations if they want to save time.

    Ex: CU=See you, Thx=Thanks, 2=to/too, 4=for, RUOK?=are you okay?, TTYL=talk to you later, WBS=write back soon, ASAP=as soon as possible, How R U?=How are you?


    Example of a Formal Email:


    To: jedwin@worldcu.org

    From: tsmith@bankone.com

    Cc: callen@bankone.com

    Subject: Cooperation agreement

    Attachments: Word Document 52K


    Dear Jim,


    To celebrate the signing of the agreement between our two companies we would like to invite you to participate in our annual sales meeting which is taking place this year in Hawaii, October 25-29. Please feel free to bring another person with you as our guest if you would like to join us.


    I hope it will possible for you to join us. Please let us know.


    Best wishes,


    Tammy


    Tammy Smith

    Product Manager

    Bank One

    21 Gold Street

    Garland, TX 75210

    Phone: 001 972 675 8760
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