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SECTION 1.1 GENERAL
1.1.1 THE REQUIREMENT
Block 9, Stage 2 Navajo Indian Irrigation Project, New Mexico shall be constructed and completed, in accordance with the contract clauses, these specifications, and the drawings listed in paragraph 13.1.2.
The work is situated approximately 16 miles southwest of Farmington, New Mexico, in San Juan County.
1.1.2 DESCRIPTION OF THE WORK
The principal components of the work to be performed under these specifications include the following:
a. Earthwork for pipe trenches, pumping plant and appurtenant structures.
b. Furnishing and laying approximately 17 miles of 8 through 36 inch diameter PVC line pipe.
c. Constructing delivery installations and furnishing and installing steel pipe for delivery installations.
d. Constructing pumping plants B0.1R and B0.9L and a pre engineered metal building at each pumping plant site. Furnishing and installing pumping units and a steel manifold at each pumping plant.
e. Designing, furnishing, and installing elevated steel tanks at Pumping Plants B0.1R and B0.9L.
f. Furnishing and installing metal piping, supports, and valves.
g. Furnishing and installing traveling water screens and conveyors for traveling water screens.
h. Furnishing and installing line meters.
i. Furnishing and installing motorized cast iron slide gate at Pumping Plant B0.1R
j. Furnishing, installing, and testing ventilating systems.
k. Furnishing and installing the outdoor single ended primary and secondary unit substations.
l. Furnishing and installing the grounding system, electrical conduit system and insulated conductors.
m. Furnishing and installing the 5 kV and 15 kV power cables.
n. Furnishing and installing the 5 kV motor control equipment, 480-volt motor control centers, auxiliary control equipment, plant distribution panelboards and transformers, water level indicating and control systems, and miscellaneous electrical equipment.
o. Installing Government furnished programmable controllers.
p. Furnishing and installing two complete lighting systems.
q. Design and install cathodic protection systems.
1.1.3 CONSTRUCTION PROGRAM
(1) The Contractor is responsible for the overall Construction Program and shall develop, maintain, and use the Construction Program to plan and monitor the accomplishment of the overall scope of work. The Contractor shall provide all labor, computer hardware and software, supplies, and materials necessary to accomplish the Construction Program as set forth in this paragraph. The Construction Program database shall be furnished in a format compatible with Primavera Project Planner, Version 3.0, unless otherwise approved by the COR.
(2) The principles governing the Construction Program are based on the Critical Path Method (CPM), a project management tool which is described in the Associated General Contractors of America (AGCA) publication, "Construction Planning and Scheduling," current edition.
(3) CPM shall be employed for the planning, scheduling, controlling, and reporting of all work to be performed under this contract. The Contractor shall provide the CPM logic diagrams, schedules, and computer produced reports as required by this paragraph. Upon approval, the logic diagrams, schedules, and reports shall become the documents against which performance shall be evaluated. The Contractor shall make all information and data used to develop and maintain the Construction Program available to the Contracting Officer’s Representative (COR) upon request.
(4) The Government anticipates that the total time for the Contractor to prepare and submit, and for the COR to review and approve the submittals required under subparagraphs c. and d. of this paragraph will not exceed 45 calendar days from the date the Contractor receives Notice to Proceed (NTP). Therefore, it is important that timely, accurate, and complete submittals are made by the Contractor.
(5) The baseline schedule submitted by the Contractor and approved by the COR shall demonstrate and constitute the Contractor's planned schedule for accomplishing the required work. Failure to include any element of the work in the Construction Program shall not excuse the Contractor from completing all required work under the contract.
b. Submittals. –
(1) All submittals, resubmittals, and updates shall be transmitted in accordance with the requirements of this paragraph and any other submittal requirements of this contract.
(2) Within 25 calendar days after receipt of NTP, the Contractor shall submit the Construction Program baseline schedule which includes the detailed logic diagrams, work breakdown structure (WBS), and the baseline schedule reports specified in subparagraphs c. and d. below.
(a) Within 20 calendar days after receipt of the Contractor's proposed baseline Construction Program (detailed logic diagrams and schedule report documents):
(aa) The COR and the Contractor shall meet for a joint review of the Contractor's proposed Construction Program, and
(bb) The Government shall approve or disapprove the proposed Construction Program.
(b) If the proposed baseline Construction Program is disapproved, the Contractor shall revise and resubmit all of the requirements of the baseline schedule as described in subparagraphs c. and d. below within 14 calendar days following the Contractor's receipt of disapproval.
(3) The data necessary to update the Construction Program shall be established monthly, on a date mutually agreed to by the Contractor and the COR at the progress review meeting. The Contractor shall submit the progress update diagrams, reports, tables, and graphs specified in paragraph e. of this paragraph with each request for progress payment documenting the progress of work as of the end date of the progress payment period.
(4) The Contractor shall submit a time impact evaluation (TIE)
(a) Within 30 calendar days after the COR directs a contract change;
(b) With any proposal for a future modification;
(c) With any value engineering proposal, or
(d) With any request or claim for an equitable adjustment to the contract.
(5) Within 7 calendar days after receipt of Notice to Proceed, the Contractor shall designate in writing a qualified and experienced scheduling engineer who shall be responsible for working and coordinating with the COR for the development and maintenance of the Construction Program.
c. Detailed logic diagrams and work breakdown structure.
(1) The Contractor shall develop detailed logic diagrams based upon methods for performing the work in compliance with the contract requirements. The Contractor shall assure that all subcontractor work, the Contractor’s work, Government interfaces, and all contract milestones are included in the detailed logic diagrams.
(2) The Contractor shall define a WBS identifying each process, facility, structure, system, location, or elevation for which specific authority and responsibility for completion will be assigned. The individual work packages present at the lowest level of each branch of the WBS shall be placed in a separate subnetwork of the detailed logic diagrams with unique subnetwork coding. Concrete placements as described in the Concrete, General paragraph of this contract shall be coded and shown as a separate subnetwork.
(3) Activities for the detailed logic diagrams shall be defined to a level of detail resulting in their durations being no greater than 15 workdays or 20 shifts unless otherwise approved by the COR. Durations for administrative activities, (e.g., submittals and reviews), fabrication, or other specific activities identified in the contract will not be subject to the 15 workday or 20 shift limitation. The detailed logic diagrams shall specifically include activities for COR reviews and approvals identified by the RSN as listed in submittals requirement paragraph. Only finish to start time constraints between activities shall be used.
(4) Provide a legend and table of all abbreviations used in the detailed logic diagrams. The table of abbreviations shall list alphabetically all abbreviations used in the detailed logic diagrams and explain their meaning.
d. Baseline schedule and reports.
(1) The Contractor shall include in the database the estimated duration for each activity.
(a) Estimated durations shall be shown in units of whole workdays and shall reflect the Contractor's best estimate of time required to complete the activity considering the quantity of work and planned resources for the activity. Durations of Government reviews and other identified actions shall equate to the maximum number of calendar days specified in their respective paragraphs.
(b) A workday calendar shall be established to translate the activity's workday duration, in a manner consistent with individual activity accomplishment, into appropriate calendar dates.
(2) The Contractor shall consider seasonal weather conditions in the planning and scheduling of all work influenced by high or low ambient temperatures or precipitation to ensure the completion of all work in compliance with the contract milestones.
(3) The baseline schedule shall meet all contract requirements and milestones, shall meet the funding constraints, and shall be scheduled considering the Contractor's own limitations of equipment, manpower, and material. The baseline schedule shall not contain updated information, e.g., actual start dates, percent completes, or actual finish dates. The Contractor shall submit the following diagrams, reports, tables, and graphs.
(a) Detailed logic diagrams.
(b) Definition of workday calendars.
(c) Barcharts produced for each subnetwork.
(d) An activity report including all logic constraints.
(e) A total float report.
(f) Complete Construction Program database with all activity, resource, financial and milestone data in a format compatible with Primavera Project Planner, Version 3.0 or higher. Furnish data on CD-ROM disc.
(g) The table of equipment, manpower, and material limitations used to produce the baseline schedule. This table or listing may be independent of the schedule database.
e. Progress updating.
(1) The Contractor and CO's representatives shall meet monthly at the Government project office at a time mutually agreed upon by both parties for the express purpose of reviewing the actual progress made to date on the contract work as shown in the current schedule update. The review shall focus on the dates activities were actually started and completed and the remaining duration for each activity started but not completed during the period. In addition to the above, changes in logic and schedule shall be discussed and mutually agreed upon. Upon completion of the progress review meeting, the Contractor shall revise the update to reflect any changes mutually agreed upon at the review meeting.
(2) The Contractor shall report the current project status to the COR by providing the following diagrams, reports, tables, and graphs.
(a) A narrative report specifically stating the status of the project in terms of total float. If negative float exists, specific actions and conditions shall be cited which caused the "behind schedule" condition and the Contractor shall provide a course of action to complete the project within the delivery time specified in the contract. The report shall also include the following:
(aa) A listing of Contractor initiated changes to the current detailed logic diagrams or schedule stating the reason for the action taken. The Government reserves the right to disapprove Contractor initiated changes to the current detailed logic diagrams and schedule which negatively impact any Government action which was initiated on the basis of the current detailed logic diagrams or schedule.
(bb) Unresolved issues relating to the Construction Program.
(b) Updated total float report.
(c) 60 day look ahead report which shall be a listing of all activities or milestones which are scheduled to start, finish or continue during the next 60 day period.
(d) Updated Construction Program database which shall be submitted in the format and media as specified in subparagraph d. of this paragraph.
f. Time impact evaluation (TIE).
(1) TIE shall be used by the COR in determining if a time extension or reduction to the contract milestone dates is justified. The Contractor shall provide a TIE to the COR for any contract change, e.g., change order, proposed modification, or value engineering proposal. The Contractor shall also provide a TIE to the COR for any delay to support the Contractor’s request or claim for an equitable adjustment to the contract.
(2) A TIE is applicable whether the Contractor's current scheduled milestone dates are the same as, earlier, or later than those required under the contract. Changes, additions, or deletions to activities; activity durations; or activity time frames shall not automatically mean that an extension or reduction of contract time is warranted or due the Contractor. Time extensions for performance shall be considered only to the extent that the Contractor's current scheduled milestone dates exceed the contract milestone dates. Float is not for the exclusive use by or benefit of either the Government or the Contractor.
(3) TIE shall be performed using the data available in the current detailed logic diagrams and schedule.
(a) Each TIE shall demonstrate where the Contractor proposes to incorporate the change or delay in the current schedule update. The schedule shall show the current activity logic relationships for all activities directly affected by the change or delay, and the proposed activity logic relationships due to the change or delay highlighting the added, changed, and deleted activities. For all activities directly affected by the change or delay, the current and proposed activity description; type and quantities of major pieces of equipment, principal manpower, placing material; duration; and earnings shall be provided with the TIE. A narrative shall be provided containing the rationale used in developing the proposed logic relationships and activity data.
(b) The TIE shall be based on the status of work and the available float at the time the COR directs or proposes a change to the work, the Contractor submits a value engineering proposal, or when a delay occurs.
(4) Following the Contractor's receipt of an executed contract modification, the activity data and logic relationships stipulated in the modification shall be incorporated into the schedule during the next scheduled progress update.
(5) The Contractor shall prepare a single TIE for all modifications issued after NTP and prior to approval of the revised baseline schedule. The TIE shall be submitted with the first progress update.
g. Payment for construction program. – No direct payment by a separate bid item shall be made to the Contractor for developing, maintaining, and using the Construction Program. The cost for developing the detailed logic diagrams and baseline schedule shall be included in the lump sum price bid for mobilization and preparatory work. The cost of maintaining, updating, and using the construction program shall be included as an element of the Contractor's overhead.
1.1.4 LAYOUT OF WORK AND QUANTITY SURVEYS
a. General. The Government has established the primary control to be used for establishing lines and grades required for the work.
Primary control consists of bench marks and horizontal control points established at the site of the work. Before beginning work, the Contractor shall check and verify all control points established by the Government and shall advise the Government in writing that the points are acceptable or, if they are not acceptable, the reasons therefore.
The Contractor shall be responsible for maintaining and preserving all control points established by the Government until authorized to remove them. Primary control points damaged or destroyed by the Contractor prior to authorized removal may be replaced by the COR, at the COR's discretion, and the expense of replacement will be deducted from any amounts due to the Contractor.
The Contractor shall furnish the services of experienced construction surveyors. All Contractor survey work shall be under the direction of a surveyor or engineer who is qualified to supervise the work required by this paragraph. The Contractor shall furnish to the Construction Engineer the resume of the surveyor or engineer responsible for the surveys showing appropriate construction survey and engineering experience. This experience shall include a minimum time of 2 years in responsible charge of construction surveys relating to water distribution systems or similar types of construction surveys. The number of surveying personnel required will vary with the workload; however, the Contractor shall maintain sufficient qualified survey personnel to perform the work required by this paragraph.
All survey work performed by the Contractor shall be subject to field and office review by the COR.
b. Layout of work. From the primary control points, the Contractor shall lay out the work by establishing all lines and grades at the site necessary to control the work and shall be responsible for all measurements that may be required for the execution of the work, to the location, limit marks, and tolerances prescribed in these specifications or on the drawings.
The Contractor shall perform all layout surveys, final quantity surveys, and all intermediate surveys required for the control and completion of the work. All borrow areas require complete cross sections by the Contractor prior to excavation and after use, yet prior to shaping the area to conform to adjacent natural contours.
The Contractor shall place and establish or replace such additional stakes, markers, or make complete surveys as may be necessary for control, intermediate checks, and guidance of the Contractor's construction operations.
Prior to beginning any phase of the survey work, the Contractor shall submit to the Construction Engineer a plan for establishing lines and grades for control of the work, including the Contractor's plans and timetable for submitting data to the Government.
The data shall include, but are not limited to, original cross sections on structural excavations, roads, pipelines, and appurtenant structures, and final cross sections for all completed features.
c. Quantity surveys. The Contractor shall perform all necessary surveys to compute the quantities of work performed or finally in place. The Contractor shall obtain original terrain data and perform the computations to determine the final quantities of work and materials based on this original terrain data and design lines and grades or quantity survey measurements. All computations will be subject to review by the COR. The Contractor will be required to submit detailed computations, if directed by the COR. The COR may also direct the Contractor to perform surveys of the final ground, regardless of what the payment paragraphs state.
All surveys performed for measurement of final quantities of work and material shall be subject to the approval of the COR. Unless waived by the COR in each specific case, quantity surveys made by the Contractor shall be made in the presence of the COR. The Contractor shall notify the COR 24 hours in advance of the performance of any quantity survey.
The Contractor shall make such surveys and computations as are necessary to determine the quantities of work performed or placed during each period for which a progress payment is to be made. Such quantities shall include excavation, backfill, and all other items included in the schedule for which payment is to be made. The Contractor shall furnish a copy of the quantity computations and an itemized statement for each progress payment period.
d. Contractor surveys. In accordance with the requirements of subparagraphs b. and c., the Contractor shall perform the following:
(1) Stake station alignment each 50 feet on tangent and each 25 feet on curves.
(2) Slope stake each 50 feet on tangent, each 25 feet on curves, and restake every 10 feet in elevation.
(3) Stake out all structures and perform all checkouts prior to and during construction.
(4) Blue tops for road, every 50 feet on tangent and 25 feet on curves.
(5) Take cross sections as needed and on all structure sites, original and final. Random survey points that can be used to generate a Digital Terrain Model (DTM) if they are of adequate spacing and detail so that cross sections that meet the requirements of this paragraph can be obtained from the DTM. The DTM shall be compatible with the Four Corners Construction Office's present software.
(6) Perform as built surveys as required for all phases of the work.
e. Records. All survey data shall be recorded in accordance with standard methods approved by the COR. All original field notes, computations, and other records for the purpose of layout and quantity surveys shall be recorded in Government furnished field books. The Contractor, immediately upon completing and reducing the notes for a survey or portion of survey, shall furnish a copy to the Government. A copy of the notes for each workday shall be furnished to the Government at the conclusion of each workday. Upon completing a field survey book, the original field survey book shall be submitted to the Government. Notes not in accordance with acceptable formats will be rejected. Illegible notes or erasures on any pages of notes in any field book will be considered sufficient cause for rejection by the COR of a part or all of the field book containing the illegible notes or erasures. Copied notes will not be accepted; therefore, rejection of a field notebook may necessitate resurveys of the rejected portions. Corrections made by ruling or lining out errors will be acceptable. If prior approval is given by the COR, notes may be collected on an electronic data collection device. The notes shall be transferred to the COR in a previously approved format. If the Contractor submits their data by an approved electronic format, hard copies of the data will not be required unless otherwise directed by the COR.
f. Degree of accuracy. The degree of accuracy shall be of an order high enough to satisfy the desired tolerances for various types of work. Accuracy of other survey work shall be within the following tolerances:
Points for cross sections shall be located to the nearest 0.1 foot horizontally and vertically.
Vertical elevation surveys shall close within 0.05 foot times the square root of the length of the circuit in miles.
All grade stakes (blue tops) shall be set to 0.01 foot.
Alignment of tangents and curves shall be within 0.1 foot.
Points for structures shall be set to the nearest 0.01 foot, except where operational function of special features or installation of metalwork and equipment require closer tolerances.
g. Equipment and materials. The Contractor shall furnish all equipment and materials, including instruments, stakes, spikes, steel pins, templates, platforms, tools, and other accessories as may be required in laying out any part of the work from the primary control points established by the Government, and in performing quantity surveys. Instruments shall be accurate and shall be subject to rigid inspection, and any defective instrument, as determined by the COR, shall be promptly replaced, repaired, or adjusted as directed.
h. Cost. The cost of all materials furnished by the Contractor and all work performed by the Contractor for layout of work, quantity surveys, and related work as herein required shall be included in the prices bid in the schedule for the items of work which require surveys.
1.1.5 SUBMITTAL REQUIREMENTS
a. General. The Contractor shall furnish all materials and perform all work required for furnishing submittals to the Government, in accordance with the clauses entitled "Technical Data Submittal Requirements," "Specifications and Drawings for Construction" and "Administration of Specifications and Drawings for Construction," this paragraph, Table 1A, and the requirements in the provisions, clauses, and paragraphs of this solicitation.
The word "submittals" shall be interpreted to include drawings, data, manuals, certifications, test reports, curves, samples, color chips or charts, brochures, and other items furnished by the Contractor for approval, informational, or other purposes.
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