Phase I technical proposals have a 20 page-limit (excluding the cost proposal, cost proposal itemized listing (a – h), and Company Commercialization Report)




НазваниеPhase I technical proposals have a 20 page-limit (excluding the cost proposal, cost proposal itemized listing (a – h), and Company Commercialization Report)
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AIR FORCE

SBIR 08.1 Proposal Submission Instructions


The AF proposal submission instructions are intended to clarify the DoD instructions as they apply to AF requirements.


The Air Force Research Laboratory, Wright-Patterson Air Force Base, Ohio, is responsible for the implementation and management of the Air Force SBIR Program.


The Air Force Program Manager is Mr. Steve Guilfoos, 1-800-222-0336. For general inquires or problems with the electronic submission, contact the DoD Help Desk at 1-866-724-7457 (1-866-SBIRHLP) (8am to 5pm EST). For technical questions about the topic during the pre-solicitation period (13 Nov through 09 Dec 07), contact the Topic Authors listed for each topic on the website. For information on obtaining answers to your technical questions during the formal solicitation period (10 Dec 07 through 09 Jan 08), go to http://www.dodsbir.net/sitis/.


The Air Force SBIR Program is a mission-oriented program that integrates the needs and requirements of the Air Force through R&D topics that have military and commercial potential


PHASE I PROPOSAL SUBMISSION


Read the DoD program solicitation at www.dodsbir.net/solicitation for program requirements. When you prepare your proposal, keep in mind that Phase I should address the feasibility of a solution to the topic. For the Air Force, the contract period of performance for Phase I shall be nine (9) months, and the award shall not exceed $100,000. We will accept only one cost proposal per topic proposal and it must address the entire nine-month contract period of performance.


The Phase I award winners must accomplish the majority of their primary research during the first six months of the contract. Each Air Force organization may request Phase II proposals prior to the completion of the first six months of the contract based upon an evaluation of the contractor’s technical progress and review by the Air Force Technical point of contact utilizing the criteria in section 4.3 of the DoD solicitation The last three months of the nine-month Phase I contract will provide project continuity for all Phase II award winners so no modification to the Phase I contract should be necessary. Phase I technical proposals have a 20 page-limit (excluding the cost proposal, cost proposal itemized listing (a – h), and Company Commercialization Report). The Air Force will evaluate and select Phase I proposals using review criteria based upon technical merit, principal investigator qualifications, and commercialization potential as discussed in this solicitation document.



ALL PROPOSAL SUBMISSIONS TO THE AIR FORCE PROGRAM

MUST BE SUBMITTED ELECTRONICALLY.




Limitations on Length of Proposal


The technical proposal must be no more than 20 pages (no type smaller than 10-point on standard 8 1/2 " X 11" paper with one (1) inch margins). The Cost Proposal, cost proposal itemized listing (a-h), and Company Commercialization Report are excluded from the 20 page limit. Only the Proposal Cover Sheet (pages 1 & 2), the Technical Proposal (beginning with page 3), and any enclosures or attachments count toward the 20-page limit. In the interest of equity, pages in excess of the 20-page limitation (including attachments, appendices, or references, but excluding the cost proposal, cost proposal itemized listing (a-h), and Company Commercialization Report, will not be considered for review or award.


Phase I Proposal Format


Proposal Cover Sheets. Your cover sheets will count as the first two pages of your proposal no matter how they print out. If your proposal is selected for award, the technical abstract and discussion of anticipated benefits will be publicly released on the Internet; therefore, do not include proprietary information in these sections.


Technical Proposal: The Technical Proposal should include all graphics and attachments but should not include the Cover Sheet or Company Commercialization Report (as these items are completed separately). Cost Proposal information should be provided by completing the on-line Cost Proposal form and including the cost proposal itemized listing (a-h) specified in the Cost Proposal section later in these instructions. This itemized listing should be placed as the last page(s) of the Technical Proposal Upload. (Note: Only one file can be uploaded to the DoD Submission Site. Ensure that this single file includes your complete Technical Proposal and the cost proposal itemized listing (a-h) information.


Most proposals will be printed out on black and white printers so make sure all graphics are distinguishable in black and white. It is strongly encouraged that you perform a virus check on each submission to avoid complications or delays in submitting your Technical Proposal. To verify that your proposal has been received, click on the “Check Upload” icon to view your proposal. Typically, your uploaded file will be virus checked and converted to PDF within the hour. However, if your proposal does not appear after an hour, please contact the DoD Help Desk at 1-866-724-7457 (8am to 5pm EST)..


Key Personnel


Identify in the technical proposal key personnel who will be involved in this project, including information on directly related education and experience. A resume of the principle investigator, including a list of publications, if any, must be included. Resumes of proposed consultants, if any, are also useful. Consultant resumes may be abbreviated. Please identify any foreign nationals you expect to be involved in this project, as a direct employee, subcontractor, or consultant. Please provide resumes, country of origin and an explanation of the individual’s involvement.


Phase I Work Plan Outline



NOTE: PROPRIETARY INFORMATION SHALL NOT BE INCLUDED IN THE WORK PLAN OUTLINE. THE AF WILL USE THIS WORK PLAN OUTLINE AS THE INITIAL DRAFT OF THE PHASE I STATEMENT OF WORK (SOW).


At the beginning of your proposal work plan section, include an outline of the work plan in the following format:

  1. Scope

List the major requirements and specifications of the effort.

  1. Task Outline

Provide a brief outline of the work to be accomplished over the span of the Phase I effort.

  1. Milestone Schedule

  2. Deliverables

    1. Kickoff meeting within 30 days of contract start

    2. Progress reports

    3. Technical review within 6 months

    4. Final report with SF 298



Cost Proposal


The on-line cost proposal must be at a level of detail that would enable Air Force personnel to determine the purpose, necessity and reasonability of each cost element. Provide sufficient information (a through h below) on how funds will be used if the contract is awarded. Include the itemized cost proposal information (a-h) as an appendix in your technical proposal. The itemized cost proposal information (a-h) will not count against the 20 page limit.


a. Special Tooling and Test Equipment and Material: The inclusion of equipment and materials will be carefully reviewed relative to need and appropriateness of the work proposed. The purchase of special tooling and test equipment must, in the opinion of the Contracting Officer, be advantageous to the government and relate directly to the specific effort. They may include such items as innovative instrumentation and / or automatic test equipment.


b. Direct Cost Materials: Justify costs for materials, parts, and supplies with an itemized list containing types, quantities, and price and where appropriate, purposes.


c. Other Direct Costs: This category of costs includes specialized services such as machining or milling, special testing or analysis, costs incurred in obtaining temporary use of specialized equipment. Proposals, which include leased hardware, must provide an adequate lease vs. purchase justification or rational.


d. Direct Labor: Identify key personnel by name if possible or by labor category if specific names are not available. The number of hours, labor overhead and / or fringe benefits and actual hourly rates for each individual are also necessary.


e. Travel: Travel costs must relate to the needs of the project. Break out travel cost by trip, with the number of travelers, airfare, per diem, lodging, etc. The number of trips required, as well as the destination and purpose of each trip. Recommend budgeting at least one (1) trip to the Air Force location managing the contract.


f. Cost Sharing: Cost sharing is permitted. However, cost sharing is not required, nor will it be an evaluation factor in the consideration of a proposal. Please note that cost share contracts do not allow fees.


g. Subcontracts: Involvement of university or other consultants in the planning and / or research stages of the project may be appropriate. If the offeror intends such involvement, described in detail and include information in the cost proposal. The proposed total of all consultant fees, facility leases or usage fees and other subcontract or purchase agreements may not exceed one-third of the total contract price or cost, unless otherwise approved in writing by the contracting officer.


(NOTE): The Small Business Administration has issued the following guidance:

Agencies participating in the SBIR Program will not issue SBIR contracts to small business firms that include provisions for subcontracting any portion of that contract award back to the originating agency or any other Federal Government agency.” See Section 2.6 of the DoD program solicitation for more details.


Support subcontract costs with copies of the subcontract agreements. The supporting agreement documents must adequately describe the work to be performed (i.e. cost proposal). At the very least, a statement of work with a corresponding detailed cost proposal for each planned subcontract.


h. Consultants: Provide a separate agreement letter for each consultant. The letter should briefly state what service or assistance will be provided, the number of hours required and hourly rate.


PHASE I PROPOSAL SUBMISSION CHECKLIST


Failure to meet any of the criteria will result in your proposal being REJECTED and the Air Force will not evaluate your proposal.


1) The Air Force Phase I proposal shall be a nine month effort and the cost shall not exceed $100,000.


2) The Air Force will accept only those proposals submitted electronically via the DoD SBIR website (www.dodsbir.net/submission).


3) You must submit your Company Commercialization Report electronically via the DoD SBIR website (www.dodsbir.net/submission).


It is mandatory that the complete proposal submission -- DoD Proposal Cover Sheet, Technical Proposal with any appendices, Cost Proposal, and the Company Commercialization Report -- be submitted electronically through the DoD SBIR website at http://www.dodsbir.net/submission. Each of these documents is to be submitted separately through the website. Your complete proposal must be submitted via the submissions site on or before the 6:00am EST, 9 January 2008 deadline. A hardcopy will not be accepted. Signatures are not required at proposal submission when submitting electronically. If you have any questions or problems with electronic submission, contact the DoD SBIR Help Desk at 1-866-724-7457 (8am to 5pm EST).




The Air Force recommends that you complete your submission early, as computer traffic gets heavy near the solicitation closing and could slow down the system. Do not wait until the last minute. The Air Force will not be responsible for proposals being denied due to servers being “down” or inaccessible. Please assure that your e-mail address listed in your proposal is current and accurate. By the end of January, you will receive an e-mail serving as our acknowledgement that we have received your proposal. The Air Force is not responsible for notifying companies that change their mailing address, their e-mail address, or company official after proposal submission.

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