Mayor’s Report to the Assembly, 16




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Mayor’s Report to the Assembly, 16th July 2008


Background Document – List of Decisions recorded between 5th June 2008 to 2nd July 2008.


The part 1 decisions are available on request to the public through the GLA’s Publication scheme from one month after the decision is reported to the London Assembly unless it is deferred.


Ref

Decision

Date

Approved by

Policy Director/ Mayoral Adviser

Financial Implications


Comments

MD 5

Agreed to the terms of the draft Consent Order proposed in the matter of The Queen on application of Porsche Cars Great Britain Limited (and others) and (1) The Mayor of London (2) Transport for London and (3) The Royal Borough of Kensington & Chelsea.

13/05/08

Boris Johnson

Ian Clement

There are no financial implications on core GLA funding.





MD 6

  1. Agreed a core budget of £140,000 for Liberty, London’s Disability Rights Festival, which will take place in Trafalgar Square on Sunday 31 Aug 2008.




  1. Approved the application to the Arts Council ‘Grants for the Arts’ for up to £35,000 grant funding for enhanced programming for Liberty 2008, the seeking of £15,000 in sponsorship for Liberty 2008, the entry into related funding and sponsorship agreements.




16/06/08

Boris Johnson

Munira Mirza

The estimated gross cost of this project is £210,000 and the net cost to the GLA will be £90,000. The balance of £120,000 will be met by LDA income (£70,000), projected income from the Arts Council (£35,000) and sponsorship income currently being sought (£15,000).


The GLA’s net cost of £90,000 will be met from the 2008/09 Events for London Programme budget.




MD 7

Agreed to allocate £130,000 towards the cost of the London Mela 2008, which is being organised by Ealing Council to take place in Gunnersbury Park on 10 August 2008.

26/06/08

Boris Johnson

Munira Mirza

The £130,000 allocated for this project will be met from the 2008/09 Events for London Programme budget (£100,000) and LDA grant income (£30,000).




MD 10

Agreed:


  1. To proceed with the planning and preparation of Veteran’s Day to be held on Friday 27th June 2008 on Trafalgar Square.




  1. To commence a competitive exercise to procure event design, management and delivery services for “Veteran’s Day” and award a contract to the organisation submitting the most economically advantageous quotation.




05/06/08


Boris Johnson

N/A

The estimated gross cost of this event is £55,000 and the net cost to the GLA will be £22,500. The balance of £32,500 will be funded by the Ministry of Defence (£10,000) and the LDA (£22,500).


The GLA’s net cost of £22,500 for this project will be met from the 2008/09 Events for London Programme budget.




MD 11

Agreed to allocate the 2007/08 Capital Programme budgets to align with actual expenditure in the 2007/08 financial year.

18/06/08

Boris Johnson

Daniel Ritterband

Budgets are to be realigned to match expenditure in the 2007/08 financial year and relates to the ICT Infrastructure and Development budgets.




MD 13

Agreed to write off a financial debt owing to the Authority from the previous Café on Trafalgar Square Operatiors, Red@Trafalgar Square Limited, due to creditors voluntary liquidation.


Part 2 of this report is confidential under the FOI Act.

16/06/08

Boris Johnson

Daniel Ritterband

The financial implications of this approval are confidential under the Freedom of Information Act.




MD 17

Agreed the award of consultancy agreements pending the appointment of employees pursuant to section 67(1) of the Greater London Act 1999 and the related exemption from the requirements of section 7.1 of the contracts code of practice.

05/06/08

Boris Johnson

N/A

The cost of the consultants will not exceed £425,000 and will be contained within the approved 2008/09 Mayor’s Office budget.




MD 19

Agreed the Sixth London Older People’s Assembly to be held at City Hall on 7 July 2008.

16/06/08

Boris Johnson

Ian Clement

The estimated cost of this project is £10,000 and will be met from the 2008/09 Older Persons Programme budget.




MD 20

Agreed:


  1. The GLA organise and meet costs of the marketing and publicity of the sixth Capital Age Festival at the South Bank Centre on Friday 11 July 2008 and at various satellite venues from late June – mid July 2008.




  1. The GLA make a contribution to Capital Age Festival from the balance remaining after the marketing and publicity costs have been incurred.




  1. The GLA contribution to be a maximum of £25,000. £15,000 to be met from the 2008/09 Project Development Fund, and £10,000 to be met from the small events budget. This will be vired to the 2008/09 Stakeholders Programme budget.




05/06/08

Boris Johnson

Jeff Jacobs

The GLA’s contribution to this project will be £25,000 and will be met from the Project Development Fund (£15,000) and the 2008/09 Events for London Programme budget (£10,000). These funds will be transferred to the 2008/09 Stakeholders Programme budget.




MD 22

Approved Transport for London’s proposal to introduce free travel on bus, tube, tram, Docklands Light Railway (DLR), London Over-ground and National Rail services within Greater London from 2 November 2008 for all war veterans in receipt of a pension under the War Pensions Scheme or the Armed Forces Compensation Scheme, including war widow(er)s and eligible dependents.


Directed TfL to implement the above scheme.


23/06/08

Boris Johnson

Kulveer Ranger

There are no direct financial implications to the GLA.




MD 24

Approved grant funding of £55,000 to Carnaval del Pueblo the annual main Latin American event in London, Burgess Park on Sunday 3rd August 2008.


The delegation of the Mayor’s power to sign the funding agreement on behalf of the GLA to the Senior Policy Advisor – Cultural Strategy.

26/06/08

Boris Johnson

Munira Mirza

The total grant funding of £55,000 will be funded from LDA income (£50,000) and the Events for London Programme budget (£5,000).




MD 26

Approved changes in the contract price with London Councils TEC for the provision of adjudication services for Congestion Charging appeals.

27/06/08

Boris Johnson

Kulveer Ranger

There are no direct financial implications to the GLA.




MD 28

Agreed the strategic fit with the Mayor’s economic development priorities of the European Regional Development Fund (ERDF) projects.

27/06/08

Boris Johnson

Ian Clement

There are no direct financial implications to the GLA.




MD 29

Agreed the inclusion of the following communications product in the Government Section’s (Local Government Relations and Government & Parliamentary Relations) work programmes for the entirety of the current Mayoral term (2008-2012: Regular update by email (e-zine) to all London Councillors, London MPs and London Peers on key policy announcements from the Mayor of London.

04/06/08

Boris Johnson

Ian Clement

Other than officer time, there are no direct costs associated with these communication products, as they will be produced and delivered electronically.






MD 30

Agreed to delegate to the Deputy Mayor, Government Relations, who may be so authorised as an officer of the Authority under section 38(2)(b) of the Greater London Authority Act 1999, his functions in relation to stopping up orders under section 247 and 252 of the Town & Country Planning Act 1990 as amended by Schedule 22 to the Act.

03/06/08

Boris Johnson

N/A

There are no direct financial implications arising from this delegation.




MD 35

Confirmed the formal set up of the Forensic Audit Panel established by the Mayor as an advisory panel to him, its membership and Terms of Reference.


Agreed the award of contract to PWC to provide expert advice and assistance to the Forensic Audit Panel.

16/06/08

Boris Johnson

Nick Boles

All members of the Forensic Audit Panel will provide their services to the GLA Group for free. PWC will support the panels’ work at a cost not exceeding £50,000. There is no specific budget provision for this expenditure but it will be covered from the approved 2008/09 Mayor’s Office budget.




MD 36

Agreed to appoint Members of TfL as set out within this Mayoral Decision in accordance with paragraph 2(1) of Schedule 10 to the Greater London Authority Act 1999 and extend certain appointments for a further two-month period.

04/06/08

Boris Johnson

Ian Clement

There are no direct financial implications to the GLA.




MD 41

Agreed the response to the public consultation draft of North London Waste Authority’s Joint Waste Strategy to ensure that it is in general conformity with the Mayor’s Municipal Waste Management Strategy.

23/06/08

Boris Johnson

Richard Blakeway

There are no direct financial implications to the GLA.




MD 43

Agreed the GLA’s 2007/08 backward looking Annual Efficiency Statement for submission to the Department for Communities and Local Government.

02/07/08

Boris Johnson

N/A

The total cashable gains for 2007/08 is £2,617,000 (includes savings made in 2004/05, 2005/6 & 2006/07).




MD 44

Agreed the text for the Annual Report 2007/08.

16/06/08

Boris Johnson

Alex Crowley

There are no direct financial implications arising from this report.




MD 45

Approved the GLA’s inclusion in TfL’s re-tendering exercise for the procurement of temporary agency staff. The procurement process is expected to begin on 1 June 2008, with a new joint framework launching in January 2009.


Agreed to delegate to the Executive Director of Corporate Services to approve the management arrangements of the joint framework, which are yet to be confirmed.

02/07/08

Boris Johnson

Jeff Jacobs

The GLA can expect to reduce mark up costs on recruitment of temporary staff by at least 12.2%, based on the current difference between rates secured by TfL and the average mark up rate currently paid by the GLA.




MD 46

Consented to the LDA making a transfer of £4.5m to TfL.

This is the Agency’s contribution to the Brixton Central Square project to facilitate the regeneration of Brixton Town Centre through TfL’s Brixton Central Square project.

02/07/08

Boris Johnson

Ian Clement

There are no direct financial implications to the GLA.




MD 47

Agreed to reallocate the existing Housing & Homelessness Unit (HHU) budgets for 2008/09 to reflect and accommodate revisions to the units work programme, resulting from the change in administration and the Mayor’s policy priorities.

27/06/08

Boris Johnson

Richard Blakeway

The reallocation of budgets included Programme budget reallocation (£121,000) and income in advance (£189,000).




MD 50

Approved the London Skills & Employment Strategy 2008-2013 and implementation Plans, noting that the strategy will be considered by the Secretary of State for Innovation, Universities and Skills before publication.


In line with MA2938 directing the LDA to support the preparation of the London Skills & Employment Boards first Skills and Employments Strategy for London, confirmed that there is appropriate consistency with national and Mayoral strategies as required by the direction.

18/06/08

Boris Johnson

Alex Crowley

There are no direct financial implications arising from this report.




MD 51

Approved the creation of the Assembly’s Development Reserve.


Approved the contributions to and from the Authority’s reserves.


Noted the re-phasing of the funding of the capital programme to 2008/09.


Noted the 2007/08 financial outturn position as at 31 March 2008.


Noted the progress made on the implementation of strategies and performance against the corporate plan deliverables and performance against BVPIs.

27/06/08

Boris Johnson

Nick Boles

The financial position for 2007/08 is a net under-spend of £3.029m against the approved budget requirement of £125.6m.




MD 54

Noted the contents of the following Internal Audit Reports:


  • London’s European Office

  • London TravelWatch

  • Network & Communications

  • E-Counting

  • Sponsorship

  • Payroll

  • Absence Management

  • Remuneration & Conditions of Service

  • Use of Agency Staff

26/06/08

Boris Johnson

Nick Boles

There are no direct costs associated with the implementation of the audit recommendations.




MD 55

Noted the contents of the 2008-2010 internal audit plan and the profiled 2008/09 Audit Plan.

26/06/08

Boris Johnson

Nick Boles

The annual cost of the internal audit contract equates to £160,000 and is to be contained within the internal audit budget.




MD 56

Noted the contents of the proposed External Audit and Inspection Plan for 2008/09.

26/06/08

Boris Johnson

Nick Boles

The estimated external audit and inspection fee for 2008/09 is £146,760.





MD 57

Noted the expenses incurred by the Mayor and the London Assembly, under the previous administration, during the period 1 April 2007 to 31 March 2008.

26/06/08

Boris Johnson

Nick Boles

Total expenditure of travel cards, taxi account, taxi expenses and business expenses for the Mayor and Elected Members from 1 April 2007 to 31 March 2008 was £72,373 and were met from the budget provision for travel, subsistence, accommodation, catering, hospitality and telephones.




MD 58

Noted expenses incurred by the Chief Executive, Chief of Staff, Directors, and Heads of Service during the period 1 April 2007 to 31 March 2008.

26/06/08

Boris Johnson

Nick Boles

Total expenditure of taxi account, expenses and business expenses from 1 April 2007 to 31 December 2007 was £146,316 and were met from the budget provision for travel, subsistence and accommodation.




MD 59

Agreed to undertake a housing Capacity and Strategic Housing Land Availability Assessment in order to inform revisions to the London Plan, other Mayoral strategies and borough Local Development Documents.

30/06/08

Boris Johnson

Ian Clement

The cost of this project is estimated to be no mote than £50,000. However, full costs of the project, the procurement required and the budgetary implications of the project will be subject to further approval via the Authority’s decision-making process.




MD 60

Approved the consultation draft London Plan Implementation Report on the Geodiversity of London for public consultation for 14 weeks starting in July 2008.

26/06/08

Boris Johnson

Simon Milton

There is no direct financial implications to approving the report for public consultation. However, there will be some minor printing costs which will be met from the 2008/09 SDS printing budget.




MD 61

  1. Approved the 2007/08 financial statements with the Accounts and Audit Regulations 2003 (as amended by the Account and Audit Regulations 2006) and signed the statement of accounts.




  1. Signed the Annual Governance Statement within the 2007/08 financial statements.




30/06/08

Boris Johnson

Nick Boles

The financial implications of the statement of accounts have already been referred to in MD51.




MD 63

Approved the contribution of funding of £65,000 to the Thames Festival Trust for the Mayor’s Thames Festival from the 2008/09 Events for London Budget.

30/06/08

Boris Johnson

Munira Mirza

The contribution of £65,000 will be met from the 2008/09 Events for London Programme budget.




MD 66

Agreed retrospectively to the withdrawal of the legal challenge to the decision of the Secretaries of State to grant planning permission for a proposed desalination plant at Beckton and agreed to meet the Treasury solicitors costs of £23,051.

26/06/08

Boris Johnson

Simon Milton

It is proposed to meet the solicitors costs of £23,051 from the Legal Fees Reserve.




MD 67

Approved retrospectively the LDA’s membership of Stratford Renaissance Partnership Ltd to ensure compliance with sections 4 and 5(2)© of the Regional Development Agencies Act 1998.

30/06/08

Boris Johnson

Ian Clement

There are no direct financial implications to the GLA.




MD 69

Agreed to delegate to the Executive Director of Policy & Partnerships, who may be so authorised as an officer of the Authority under section 38(2)(b) of the Greater London Authority Act 1999, his functions under the Town and Country Planning (Mayor of London) Order 2000 in relation to the planning application for the redevelopment of Crayford Town Hall in the London Borough of Bexley.

30/06/08

Boris Johnson

Ian Clement

There are no direct financial implications to the GLA.




MD 71

Agreed to appoint the following two Mayoral representative members of the London Fire & Emergency Planning Authority, from the dates of signature of this decision up until 16 June 2009:


  • David Cartwright

  • Simon Walsh

23/06/08

Boris Johnson

Ian Clement

There are no costs to the GLA arising out of these appointments as all allowances and expenses paid to members will be met by LFEPA.




MD 76

Agreed the entry into a license agreement with the Newspaper Licensing Authority for one year and payment of the annual of fees in respect of the same (agreeing an exemption of the requirement to seek competitive tenders for the provision of the licence for this purpose).

01/07/08

Boris Johnson

Nick Boles

The cost of the Media Monitoring service’s Newspaper Licensing fee to cover the period 20 March 2008 to 24th May 2009 is £84,789, which is jointly funded by the GLA, TfL & LDA. The GLA’s share of these costs is £33,784, which will be met from the 2008/09 media-monitoring budget.




DD 4

Agreed:


  1. The use of London Hydrogen Partnership (LHP) Programme budget funds for the delivery of the 2nd Edition of the London Schools Hydrogen Challenge (LSHC) website, management and marketing materials proposed for launch in September 2008.




  1. The GLA’s entry into an agreement to deliver services to Air Products in respect of the LSHC with a value of £12,000.




  1. The receipt and use of £1,000 from TfL for the delivery of the LSHC website, management and marketing materials proposed for launch in September 2008.




  1. The receipt and use of other sponsorship funds that may be secured during the development of the LSHC in 2008/09.




  1. The GLA’s acceptance of in-kind funding contributions from BMW and Horizon Fuel Cells toward (provision of equipment and prizes) the LSHC in 2008/09.




  1. The award of a contract for the production and management of the 2nd Edition of the LSHC website and marketing materials to dbda consultants and related exemption from section 7.1 of the contracts code of practice.


Notes that £1,285 has been budgeted for a 2nd follow up mail out of the registrations documents to school teachers in later in the year following the initial launch in June.

02/06/08

Shirley Rodrigues

N/A

The total estimated cost of this project is £18,185 and will be funded from LHP partner contributions (£5,185), Air Products (£12,000) and Transport for London (£1,000).




DD 20

Approved a virement of £25,000 from the Project Development Fund to State of London Debate in order to support and fully fund this statutory conference being held on 25th June 2008.

24/06/08

Jeff Jacobs

N/A

£25,000 will be vired from the Project Development Fund to the State of London Debate budget to fully fund the project.




DD 21

Approved the tendering of a contract, to procure a copy writing agency to produce content for a new, redesigned and rebuilt London.gov.uk.

06/06/08

Janet Worth

N/A

The estimated cost of this contract is £40,000 and will be met from the 2008/09 Capital Programme – Website Development.




DD 22

Agreed that the Director of Secretariat signs the award of contract letter to Core Solutions Group, for a half-day course for up to 8 Members of the London Assembly on effective questioning.

23/06/08

Mark Roberts

N/A

The total cost of this contract is £2,000 plus expenses and will be met from the Members Support budget for 2008/09.




DD 23

Approved the GLA supplying data to the Economic & Social Research Council (ERSC) pursuant to a License Agreement which will permit use of the data for not for profit educational and research purposes only including research, teaching and learning on behalf of Games Bodies and the dissemination of the data to such Games Body for the purposes of the Olympic Games Impact Study for the 2012 London Olympic and Paralympic Games.

17/06/08

Janet Worth

N/A

There are no direct financial implications to the GLA.




ODA 26

Accepted the recommendation by the Olympic Project Review Group (OPRG) for the amount to be made available to progress the Olympic Route Network project.


Part 2 of this report is confidential under the FOI Act.

23/06/08

Martin Clarke


David Lunts

N/A

There are no direct financial implications to the GLA.










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