Mayor’s Report to the Assembly, 9 September 2009




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Mayor’s Report to the Assembly, 9 September 2009


Background Document – List of Decisions recorded between 6 August 2009 and 26 August 2009


The Part 1 of Mayoral Decisions taken from the 6 April 2009, and the non-confidential facts and advice supporting those decisions will be published on the GLA website within one working day of Mayoral approval, unless deferred. Directorate Decisions are available on request to the public through the GLA’s Publication Scheme immediately following the publication of the Mayor's Report to the London Assembly, unless deferred.


Ref

Decision

Date

Approved by

Policy Director

Financial Implications

MD128Agreed:


1. Approve the LDA to commit £50 million of ERDF funding to a JESSICA Holding Fund as part of the delivery of the European Regional Development Fund programme (ERDF) Programme.


2. To appoint Isabel Dedring, Director of Environment, as the Mayoral representative to the JESSICA Investment Board.


Part 2 of this report is confidential under the FOI Act

06/08/09Boris JohnsonIsabel DedringThere are no direct financial implications to the GLA arising from this approval.

MD388Agreed:


1. Direct the LDA, pursuant to sections 120 and section 121 of the Greater London Authority Act 1999, to transfer of available LDA revenue funds to the GLA, over a three year period (2009/10 £830,547.00; 2010/11 £2,000,000; 2011/12 £2,000,000) to resource the GLA’s management, administration and delivery of the London Food Programme.

07/08/09Boris JohnsonIsabel DedringFollowing discussions between GLA and LDA officers, the transfer of the management and administration of and funding for the programme from the LDA to the GLA has been agreed. It is envisaged that the GLA will require additional staffing resources. This will be funded from within the overall programme funding to be transferred.


The Executive Director of Development and Environment will determine how the funding is allocated, paying due regard to the recommendations of the London Food Board.

MD389Agreed:


1. Approval for the installation of voltage optimisation in City Hall as a means of reducing energy consumption.


2. A budget of £85,000 from the Capital budget in 2009/10 for the purposes of installing voltage optimisation in City Hall.


3. To waive the requirement under the GLA Contracts Code to seek an advertised tender for this work, on the grounds of limited number of suitable suppliers.


4. To enter into a contract with the supplier who submits the most economically advantageous bid.


5. To the building shut down between the evening of Friday 21 August and Sunday 23 August 2009, to allow the installation of voltage optimisation and other works

06/08/09Boris JohnsonSimon MiltonThe costs of this capital works is estimated to be in the region of £85k and will be contained within capital resources available in 2009/10, specifically the City Hall Infrastructure budget. All appropriate budget adjustments will be made.


Proposals noted by FM Officers anticipate savings to be 6%, which will represent considerable saving in energy usage, and will reduce bills sufficiently to achieve payback in approximately 3.5 years.MD396Agreed:


1. Approval for the appointment of 3 new members to the London Skills and Employment Board for a period of four years with effect from 7 July 2009, subject to the terms of appointment, under the provisions of the London Skills and Employment Board (Establishment) Regulations 2008 made pursuant to the Learning and Skills Act 2000, as amended by the Further Education and Training Act 2007.


2. To the creation of a potential reserve list from the candidates already considered. The reserve list of potential appointments will be maintained for a period of a year. The candidates included in the reserve list would be considered in case an additional vacancy arises. However, if the candidates in the reserve list do not have the appropriate skills for the existing vacancy, the vacancy will be advertised.06/08/09Boris JohnsonAnthony Browne and Pam ChestersIt is not anticipated that this decision will result in any additional costs to the GLA.


There is no remuneration for this post, but expenses for travelling and accommodation of up to £208 per meeting up to a maximum of 12 meetings a year is payable.


50% of the costs of the expenses allowance is covered by the London Development Agency and the other 50% is paid by the Learning and Skills Council. There is therefore no direct cost to GLA.

MD402Agreed:


1. To extend the contract for reprographic services with TSO (The Stationery Office) for a period of 2 years, until 1 January 2012 in line with the provisions set out in the current contract.


2. To extend the contract for City Hall office cleaning with OCS for a period of 1 year, until 18 June 2011 in line with the provisions set out in the current contact.


3. To approve a competitive tender for the provision of an out of hours telephone call handling service contract for a period of 4 years, from February 2010 and to award a contract to the most economically advantageous bidder.

06/08/09Boris JohnsonSimon MiltonFacilities Management have estimated the costs of the contract extension (TSO) to be £500k from 1 Jan 2010 to 1 Jan 2012.


The estimated cost of the Office Cleaning contract is £357,500.


The current contract for out of hours telephone call handling service is demand led and in the last financial year has resulted in an increase in costs to approximately £30,000 pa. As demand has increased, due to economy of scale it may now be possible to obtain best value from an alternative supplier or different contract terms.


Approval is requested to seek competitive tenders via advertised competitive tender exercise/mini competition under an OJEU procured framework to procure and award a four year contract with a total value of approximately £120k. The cost of the contract will be met within the current Facilities Management’ budget.MD404Agreed:


1. To authorise the procurement of, and entering into contract with, an Event Production Company to design, manage and deliver a creative programme (One Magic Summer) up to a value of £47,500.


2. Authorise the procurement of, and entering into a contract for the provision and management on Trafalgar Square of deck chairs, up to the value of £20k.


3. Approve £10k towards all marketing and promotion of this event.


4. To agree the total cost of £77,500 be funded from the 2009/10 GLA programme budget and the allocation made to Events For London.

06/08/09Boris JohnsonDan RitterbandThe full GLA cost to this event will be £77,500 and will be met from the 2009/10 GLA programme budget and the allocation made for Events for London.

MD405Agreed:


1. To award a contract for two years to SunGard for recovery services for immediate replacement IT equipment and systems in the event of loss of service or inaccessibility to City Hall.


2. To approve a related exemption from the requirement of the GLA Contracts Code of Practice to seek advertised tenders in this regard.


06/08/09Boris JohnsonSimon MiltonThe cost of the contract over the two years totals £101,882 equating to £50,940.84 per annum. The cost of the contract will be met by Technology Group under Corporate ICT Systems, Other External Services. Expenditure relating to 2010/11 will be subject the annual budget process for 2010/11.

MD414Agreed:


1. For the GLA, in association with the Eid Committee, organise Eid in the Square, a key celebratory event for the Muslim community, to take place on Trafalgar Square on Saturday 26 September 2009.


2. Approve expenditure of up to £80k (including event organisation and management, marketing, bBranding and misc. costs.


3. Allocate up to £50k from the 2009/10 GLA programme budget (£30k if sponsorship targets are met) from the allocation made to Events For London.


4. Approve the seeking of sponsorship of £50k for this event and entry into related sponsorship agreements in order to reduce the GLA's net costs of the event.


5. Approve to call off the services of GDF to provide event production services for Eid in the Square under the existing contract the GLA has with GDF in respect of the Liberty Festival.

06/08/09Boris JohnsonRichard BarnesThe GLA’s sponsorship target of £40k is based on assessment of previous sponsorship raised for Eid and current market conditions. As of June 09, sponsorship of £27k has been confirmed. The remaining £13k and any sponsorship in addition to this will be subject to further approval via the Authority’s decision-making process


The position will be closely monitored and in the event that the total sponsorship / income target is not achieved, budget to a maximum of £50k will be allocated from within the GLA Events for London programme budget 2009/10.MD416Agreed:


To approve of the award of grant funding to:


1. The Eden Project in respect of their "Big Lunch" project to assist with production costs of their “Big Lunch” booklet (up to £15k).


2. The Thames Festival Trust in respect of costs it incurs in the delivery of the "Feast on the Bridge" element of the 2009 Thames Festival (up to £95k).


3. Sustain: The Alliance for Better Food and Farming in respect of costs it incurs in the Capital Growth campaign including promotional activity at the 2009 Hampton Court Flower Show (up to £61k).


4. To delegate to the Executive Director of Development and Environment the power to approve further arrangements for the delivery of the projects, related to or connected with the delivery of the London Food Programme including (without limitation) the procurement of and award of contracts for supplies, services and/or works, award of grant funding to third parties where such decisions would ordinarily fall outside her powers under the GLA’s Scheme of Delegation.06/08/09Boris JohnsonIsabel DedringCurrently there is no budget for the following grants, however once the agreement with the LDA to transfer income is approved, this will be covered.


All necessary budget adjustments will be made upon the agreement of transfer funds. In the unlikely event the LDA do not transfer funding for the delivery of the Food Programme, then these projects would be underwritten by the GLA and funded by drawing from the contingency reserve.MD417Agreed:


1. To continue with the GLA’s involvement in the production of the Nine Elms/ Battersea/ Vauxhall Opportunity Area Planning Framework (OAPF).


2. To a further expenditure on the project of £58k.


3. To allocate £18k from the centralised Programme Budget to the Planning Decision Unit programme budget 2009/2010.


4. To the use of LDA grants allocated to the Deptford Creek OAPF (£20k) and Tottenham Court Road OAPF (£20k).


5. To award a contract to Urban Design Plus (for a value of up to £40k) for specialist project management and consultancy services in respect of production of the OAPF and a related exemption from the requirement of the GLA’s Contract Code of Practice to undertake an advertised tender exercise in this regard.


6. To procure printing and publication services for the public consultation and final publication and associated documents in accordance to the GLA’s Contract Code of Practice at a cost of £18k.

07/08/09Boris JohnsonSimon MiltonIn order for the project to continue the budget transfers as indicated are required.

MD418Agreed:


1. The provision of and entry into an agreement for £59.1 million funding to the Olympic Delivery Authority for 2009-10, to part fund the ODA’s investment in regeneration, infrastructure and facilities required for the 2012 Olympic and Paralympic Games.


2. To authorise the Executive Director – Resources to sign the Funding Agreement with the ODA.07/08/09Boris JohnsonNeale ColemanThe GLA’s funding contribution to the Olympic Delivery Authority is from the £20 band D council tax raised specifically for the Olympic and Paralympic Games.MD430Agreed:


1. To sign the attached Letter in quadruplicate.


2. If practicalities of signature require, the Mayor delegate authority to the Executive Director of Resources to sign the attached Letter in quadruplicate.07/08/09Boris JohnsonNeale ColemanThere are no financial implications for the GLA relating to this decision. Any costs arising in the future will be subject to appropriate approval.DD172Agreed:


1. A virement of £30k from the 2009/10 GLA Programme budget and the allocation made to Sustainable Development to support the delivery of the LSDC’s work programme and the London Leaders programme.


2. The breakdown of the expenditure is as follows:


London Leaders programme - £13k

LSDC’s wider work programme - £17k

10/08/09Jeff Jacobsn/aFunding will be provided by a transfer of funds (£30k) from the 2009/10 Centralised Programme budget to the 2009/10 Sustainable Development Programme budget.DD176Agreed:


1. To commence and conduct a procurement process in compliance with the Authority’s Contracts Code to appoint a consultant to assist with the Commission for a Sustainable London 2012’s review of waste and resource management across the London 2012 programme.


2. To enter into a contract, with a value of up to £40k, for the above services, with the bidder who demonstrates the best value and most economically advantageous tender in meeting the attached specification.


3. Approval of allocation of budget spend of up to £40k. CSL’s funding and budget from 2008 - 2011 has already been agreed by the key stakeholders. The funding settlement is approved in MD77.


13/08/09Jeff Jacobsn/aThe cost of the consultant is expected to be £40k. This will be funded from the 2009/10 Commission for a Sustainable London 2012 budget.DD182Agreed:


1. To invite the six short-listed companies on Lot 2 of the GLA Framework of Consultation and Market Research Services to take part in a mini competition to select the most economically advantageous tender to deliver periodic telephone polls for the duration of the framework.


2. To contract the company with the most economically advantageous tender to carry out the research, the Director of Marketing exercising authority arising under MD49 to formally award the contract.


3. That the full cost of approximately £95k is met from the 2009/10 GLA programme budget and the allocation made to Public Consultation.

21/07/09Dan Ritterbandn/aThe full cost of the telephone surveys is expected to be £95,200 (which is approximately 5 telephone polls). This will be met from the 2009/10 GLA programme budget and the allocation made to Public Consultation.

DD188Agreed:


1. To award a contract (with a value of up to £23,500) to the Homes and Communities Agency for the provision of specialist consultancy services required for the production of the London Housing Design Guide Programme and Market Impact Assessment.


2. Approval for an exemption from the requirement to seek at least three written quotations under the GLA Contracts Code of Practice.


11/08/09Fiona Fletcher-Smithn/aThe total cost of the Programme and Market Impact Assessment will be up to £70k. This is being funded jointly by the GLA, HCA and LDA and the financial contributions will be split equally between the three organisations.


The GLA will contribute up to £23,500 from the Housing and Homelessness Unit’s income in advance carried over from 2008/9. This income in advance is funding from the LDA for projects to deliver the Mayor’s Housing Strategy. Receipt of this funding was approved by MA3241 in November 2007.

DD190Agreed to award grant funding to:


1. The Amateur Swimming Association for investment in the ‘PlaySport London: Make a Splash’ programme (£325,562).


2. The Panathlon Foundation for investment in the London ‘Panathlon Challenge’ programme (£83,526).


3. England Athletics for investment in the London ‘Street Athletics’ programme (£130,000)


4. The London Boxing Academy Community Project (£60,000).


5. Beyond Sport Limited, in support of its ‘Beyond Sport London Legacy Award’ project (£30,000).

14/08/09Jeff Jacobsn/aMD385 authorised the transfer of £15.5 million over three years from the London Development Agency, for the delivery of programmes associated with this plan. This is accounted for within the Sports Unit budget within the Communities and Intelligence directorate.


This approval commits £629,088 of this funding to projects listed and they will all be subject to a funding agreement in which agreed milestones and a payment schedule will be detailed and agreed with the legal and financial services function of the GLA.

DD191Agreed:


1. Expenditure of £24,419 as a contribution to work by Deloitte LLP to define the role of the London 2012 Host City Volunteer programme and to determine the most appropriate relationship between the Host City Volunteer programme and LOCOG’s Games Delivery Volunteer programme.


2. The transfer of £24k from the centralised programme budget to the London 2012 programme budget.

13/08/09Neale Colemann/aThe contribution of £24,419 can be covered within the current London 2012 programme budget subject to the transfer of £24,000 from the centralised programme budget.





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