Policy and guidance for the health and safety of pupils and young people




НазваниеPolicy and guidance for the health and safety of pupils and young people
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Educational

V

Policy and guidance for the health and safety of pupils and young people

isits

CONTENTS




Page(s)


PLANNING THE VISIT (FLOW CHART) 5


INTRODUCTION 7


CHAPTER 1 – RESPONSIBILITIES FOR VISITS 9


Legal Framework 9

LEAs/Governing Bodies of Aided and Foundation Schools 9

Headteacher/Youth worker 10

Group leader 10

Teachers/workers 11

Adult volunteers 11

Activity staff 12

Responsibilities of pupils/young people 12

Parents/carers 12


CHAPTER 2 – DOCUMENTATION AND APPROVAL PROTOCOL FOR SCHOOL/ YOUTH CLUB VISITS 13


Categorisation of all off-site visits 13

Community schools/Youth clubs 13

Foundation/voluntary aided schools 13

School visits – approval protocol – community schools 14

All visits involving an overnight stay both in the UK and abroad 15


CHAPTER 3 – PLANNING VISITS 17


Risk assessment 17

Exploratory visit 18

Other considerations 18

Means of communication 19

Financial planning 19

Charging for visits - schools 19

Charging for school activities 20

Residential courses in school time – board and lodging costs only 20

Activities outside school hours not within the National Curriculum 20

First aid 20


CHAPTER 4 – SUPERVISION 21


Ratios 21

Parents/volunteers 22

Vetting suitability 22

Supervisors’ responsibilities 22

Competencies if leading an adventure activity 22

Head counts 22

Remote supervision 23

Child protection issues 23


Page(s)

CHAPTER 5 – PREPARING PUPILS/YOUNG PEOPLE 25


General 25

Participation 25

Equal opportunities 25

Information to pupils/young people 25

Preparing pupils/young people for remote supervision 26

Transport and pupils/young people 26

Pupils/young people with special educational and medical needs 27

Pupils/young people with medical needs 27

Pupils/young people with special educational needs 27


CHAPTER 6 – COMMUNICATING WITH PARENTS 29


Information to parents 29

Parental consent 29

Medical consent 30

Other consent 30

Early return 31

Contact with parents during the visit 31

Pupils/young people’s contact with parents 31


CHAPTER 7 – PLANNING TRANSPORT 33


General 33

Legislation 33

Supervision on transport 33

Hiring coaches and buses 34

Licences and permits 34

Private cars 35

Transport in the school/youth club minibus 35

School/youth club minibus driver 35

Maintenance and checks of the school/youth club minibus 35

Driving times – minibus drivers 36

Normal sleep time 37

Travel distances 37

Unaccompanied journeys 38


CHAPTER 8 – INSURANCE 39


General 39

Legal liability insurance 39

Personal accident insurance 39

Derbyshire school journey association 40

Cancellations 41

Transport 41


CHAPTER 9 – TYPES OF VISIT 43


Adventure activities using licensed providers 43

Adventure activities using non-licensable providers 43


Page(s)


Other issues to consider with all adventure activity providers 44

School/youth club-led adventurous activities 44

Maintenance of school/youth club equipment 44

Remote supervision during adventurous activities 45

Coastal visits 45

Swimming in the sea or other natural waters 46

Swimming in hotel or other pools during a school/youth club trip 47

Swimming pools 47

Farm visits 47

Field studies 49

Residential visits 49

Derbyshire City Council outdoor education guidelines – 50

Activities which carry a higher risk than normal in-school/youth club activities (adventurous

activities)


Canoeing 50

Caving 52

Cycling 52

Horse riding and pony trekking 52

Hill walking and mountaineering 52

Rock climbing 53

Orienteering 53

Sailing 54

Power boat handling 54

Skiing 55

Other adventurous activities 56


CHAPTER 10 – VISITS ABROAD 59


General 59

Organising your own visit 59

Organising your own transport 59

Using a tour operator 59

Operators based abroad 60

Sources of further advice for school/youth club travel abroad 60

Planning and preparation 60

Staffing the visit 61

Preparing pupils/young people for visits abroad 61

Briefing meeting for parents 61

Vaccinations 61

Insurance 61

Foreign legislation 61

Language abilities 61

Visas/passports 62

Nationality 62

Care orders and wards of court 62

Emergency medical facilities 62

Paperwork 62

Information retained at the school/youth club 63

During the visit 63

Emergencies 63

Contacts at home 63

Travel by air 63

Page(s)


Exchange visits 64

Vetting host families 64


CHAPTER 11 – EMERGENCY PROCEDURES 65


General 65

Who will take charge in an emergency? 65

Emergency procedures framework 65

Emergency procedures framework during the visit 65


CHAPTER 12 – FORMS 67


Form 1 Application for the approval of educational visits by Headteacher, Governing Body or LEA 69

Form 2 Confirmation from Headteacher/Governors and LEA for the visit to go ahead 73

Form 3 Steps to follow when assessing risks 75

Form 4 Management of Health and Safety at Work Regulations 1999 – School/Youth club visit – Risk assessment 77

Form 5 Evaluation of the visit to be completed by the group leader for future reference 79

Form 6 Checklist for pupils/young people going on a visit 81

Form 7 Parental consent form for a school/youth club visit 83

Form 8 Parental Consent for Administration of Medicines in School/Youth club 85

Form 9 Emergency contact information 87

Form 10 Off-site swimming pool checklist 89

Form 11 Consent form for swimming activities or activities where being able to swim is essential 91


ANNEX A – OTHER GUIDANCE 93


ANNEX B – USEFUL CONTACTS OUTSIDE THE LEA 97


PLANNING THE VISIT

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