Section a: Agenda bua@AC

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Table of Contents

SECTION A: Agenda bua@AC 3

SECTION B: Monitoring and Evaluation 5

Introduction 5

Defining Monitoring and Evaluation 6

Monitoring and Evaluation of HIV and AIDS programmes 6

Effective everyday M & E: the best way to manage results and project reporting 7

Monitoring and Evaluation will enable us to communicate project progress effectively 8

Tips on data collection and record keeping 8

Situation analysis and Success stories 9

Audience surveys 9

The head, heart, carrier bag and dustbin exercise 10

At your own time: 10

bua@AC M & E exercise: 10

Take home messages 11

References 13

1)Portny, S. E. 2007. Project management for dummies. 2nd ed. Indianapolis, Indiana: Wiley Publishing. 13

2)Dejong J. 2003, Making and Impact in HIV and AIDS 13

3)Swanepoel, H. 2006. Community development: breaking the cycle of poverty 13

4)Riddle, J. 2002. Streetwise: managing a nonprofits 13

5)Gauteng provincial government, 2008. Strategic framework for capacity and organisation of the state 13

6)Girma, M. 1997. Participatory strategic planning: the experience of USAID’s center for population, health and nutrition in designing its HIV/AIDS strategic objective 13

7)SANAC, 2007-2011. HIV and AIDS and STI strategic plan for South Africa (NSP) 13

8)UNAIDS, 2000. National AIDS programmes: a guide to monitoring and evaluation 13

SECTION C: Minutes of the August session 14

8.1 Register of the August bua@AC participants 15

SECTION A: Agenda bua@AC

Date: Wednesday 02 September 2009

Time: 12h00 – 15h00

Venue: Ipelegeng Community Centre

Chair: Denise Hunt

Lead facilitators: Gerard Payne

Theme: Monitoring and Evaluation

Co-scribers: Rhulani Lehloka and Nonzolo Mgcina


  • Use AC evaluation model to demonstrate the importance of M & E

  • Provide simple M & E tools that organisations can use

12:00 – 12:05


Chairperson’s remarks

12:05 – 12:10


Welcoming and opening- Denise Hunt

12:10 – 12:15


Tribute to people who have lost their lives to the epidemic, and expression of solidarity in the fight against AIDS, stigma and discrimination – 1 minute silence

12:15 – 12:20



Adoption of previous minutes

12:20 – 12:30


Feedback from previous theme – chosen few

12:30 – 12:55


HEROES Campaign – Rhulani Lehloka

12:55 – 13:05


What is M & E

13:05 – 13:45


Introduction of M & E – Andrea Mayer

13:30 – 14:00


AC Survey – AC Team

14:00 – 14:20


Case Studies - Affiliates

14:30 – 14:50


Conclusion – Evaluate bua@AC

14:50 – 15:00



AIDS Consortium announcements

Announcements from the floor

15:00 – 15:01


Vote of thanks – AIDS Consortium

Next meeting: 06 October 2009 Theme: Gender

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