Exploitation of contract document for construction project planning and controlling




НазваниеExploitation of contract document for construction project planning and controlling
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EXPLOITATION OF CONTRACT DOCUMENT FOR CONSTRUCTION PROJECT PLANNING AND CONTROLLING


AMINUDIN BIN ALI


UNIVERSITI TEKNOLOGI MALAYSIA


PSZ 19:16 (Pind.1/97)

UNIVERSITI TEKNOLOGI MALAYSIA

BORANG PENGESAHAN STATUS TESIS


JUDUL : EXPLOITATION OF CONTRACT DOCUMENT FOR CONSTRUCTION

PROJECT PLANNING AND CONTROLLING_____________________


SESI PENGAJIAN : 2005/2006


Saya AMINUDIN BIN ALI __

(HURUF BESAR)

mengaku membenarkan tesis (PSM/Sarjana/Doktor Falsafah)* ini disimpan di Perpustakaan Universiti Teknologi Malaysia dengan syarat-syarat kegunaan seperti berikut :-


  1. Tesis adalah hakmilik Universiti Teknologi Malaysia

  2. Perpustakaan Universiti Teknologi Malaysia dibenarkan membuat salinan untuk tujuan pengajian sahaja.

  3. Perpustakaan dibenarkan membuat salinan tesis ini sebagai bahan pertukaran antara institusi pengajian tinggi.

  4. *

    (Mengandungi maklumat yang berdarjah keselamatan atau kepentingan Malaysia seperti yang termaktub di dalam AKTA RAHSIA RASMI 1972)
    *Sila tandakan (  )




SULIT




(Mengandungi maklumat TERHAD yang telah ditentukan oleh organisasi/badan di mana penyelidikan dijalankan)
TERHAD



TIDAK TERHAD


Disahkan oleh




(TANDATANGAN PENULIS) (TANDATANGAN PENYELIA)


Alamat Tetap :


74, MERANTI 15, TAMAN SRI PULAI

KANGKAR, PULAI Profesor Madya Aziruddin Ressang

81110, JOHOR DARUL TAKZIM Nama Penyelia

Tarikh 07 Julai 2006 Tarikh : 07 Julai 2006

CATATAN : * Potong yang tidak berkenaan

** Jika tesis ini SULIT atau TERHAD, sila lampirkan surat daripada pihak berkuasa/organisasi berkenaan dengan menyatakan sekali sebab dan tempoh tesis ini perlu dikelaskan sebagai SULIT atau TERHAD

Tesis dimaksudkan sebagai tesis bagi Ijazah Doktor Falsafah dan Sarjana secara penyelidikan, atau disertasi bagi pengajian secara kerja kursus dan penyelidikan, atau Laporan Projek Sarjana Muda (PSM)


EXPLOITATION OF CONTRACT DOCUMENT FOR CONSTRUCTION PROJECT PLANNING AND CONTROLLING


AMINUDIN BIN ALI


A project report submitted in partial fulfillment of the

requirements for the award of the degree of

Master of Science (Construction Management)


Faculty of Civil Engineering

Universiti Teknologi Malaysia


July 2006



“I declare that this master’s report entitled ‘Exploitation Of Contract Document For Construction Project Planning And Controlling’ is the result of my own research except as cited in references. The master’s report has not been accepted for any degree and is not concurrently submitted in candidature of any degree”


Signature : …………………………….

Name of Candidate : AMINUDIN ALI

Date : 07 July 2006




“I hereby declare that I have read this project and in

my opinion this project report is sufficient in terms of scope

and quality for the award of the degree of Master of Science

(Construction Management)”


Signature : …………………………….

Name of Supervisor : PROFESOR MADYA AZIRUDDIN RESSANG

Date : 07 July 2006



Almighty Allah, please give blessing to them…

my family, my parents, my lecturers,

my friends, my students,

and to all Muslims”


ACKNOWLEDGEMENT


First of all, I wish to extend my sincere appreciation to Associate Professor Aziruddin Ressang for his invaluable knowledge, experience, discussion, and supervision for this Master Project.


I would also like to thank Dr Kerul Nita for her generous assistance to check up the analysis and the QS department to provide necessary data.


The following members deserve a special mention for providing specific information.


Harta Bina UTM Hj. Zul, Hj. Fatah, Asliza and Samsudin

Computer Studio Azam & Mufti

Knowledge & Experience Ir Redzuan & Bacan


Finally, thousand gratitude to all friends and colleagues (too many to mention) for their helping hand and guidance.


Thank you all.


ABSTRACT


Construction industry was plague with multitude of criticism and tribulations in the perspective of the client for cost overruns and delays. The broad-spectrum regions of problems were within the planning and controlling functions. Proper contract documentation between contracting parties within the planning and controlling functions are able to reduce the predicament. A Document Study was done for 16 numbers of construction contract documentation projects in UTM during the period of the 7th Malaysians’ Plan from 1995 to 2000 with the total value of all projects in the excess RM70 million. The Client, Consultant, and Contractor become the main respondent target. The process of review, analyze and synthesis of contract document reveal 485 verses and phrase related to project planning and controlling functions that is further synthesis into 209 keywords. Time functions were establish to be the most important factor of planning and controlling within the contract document followed by cost function. The usage of contract document identifies construction activity function scored the highest within the content of Construction Drawing and secondly, the construction cost function within the content of Bills of Quantities. The respondent rated the highest score for the contract document to be very important for construction planning and controlling. In general, the contract document is also rated as highly used for construction planning and controlling function. Proposals were made to introduce new Bills of Activities in the contract document using a selected project for the exploitation validation. Microsoft Project 2003 was utilized to simulate the proposal. Finally, for the exploitation of the contract document, 93% of the respondent agreed that the contract document can be modified to become a Master Plan for the construction planning and control function to be contracted in the contract document, legally and binding.


Keywords: Construction planning, Construction controlling and Contract document


ABSTRAK


Industri pembinaan terwabak daripada pelbagai kritikan dan permasaalahan dari kacamata gunawan oleh kerana pertambahan kos dan kelewatan. Permasaalah tersebut mengikut skop spektra umum adalah di dalam fungsi perancangan dan pengawalan. Dokumentasi kontrak yang baik di antara mereka yang berkontrak di dalam fungsi perancangan dan pengawalan akan mengatasi kesulitan tersebut. Kajian Dokumentasi telah dilakukan terhadap 16 dokumen kontrak projek pembinaan UTM di dalam jangkamasa Rancangan Malaysia ke 7 dari tahun 1995 hingga 2000 yang yang melebihi nilai RM70juta. Sasaran respondan utama adalah gunawan, perunding dan kontraktor. Proses Semakan, Analisa dan Sintisis pada dokumen kontrak tersebut telah menemui 485 ungkapan dan rangkai kata yang berkaitan dengan fungsi perancangan dan pengawalan projek di mana ia selanjutnya di sintisiskan kepada 209 kata kunci. Fungsi Masa telah dikenalpasti sebagai faktor paling penting di dalam perancangan dan pengawalan di dalam dokumen kontrak dan diikuti oleh fungsi kos. Manakala dari segi pengunaan dokumen kontrak ia telah mengenalpasti fungsi Aktiviti Pembinaan memenangi mata tertinggi di dalam isi kandungan Lukisan Pembinaan dan yang keduanya, fungsi kos pembinaan di dalam isi kandungan Senarai Kuantiti. Responden telah tanda nilaian mata tertinggi bagi dokumen kontrak yang menjadikannya sebagai sangat penting bagi perancangan dan pengawalan pembinaan. Secara amnya, dokumen kontrak juga dicatatkan sebagai tinggi penggunaannya di dalam fungsi perancangan dan pengawalan. Cadangan telah dibuat bagi memperkenalkan Senarai Aktiviti baru di dalam dokumen kontrak menggunakan projek yang terpilih bagi perakuan ekplotasi. Perisian Microsoft Project 2003 telah digunapakai untuk simulasi cadangan tersebut. Akhirnya, bagi exploitasi dokomen kontrak, 93% responden bersetuju bahawa kontrak dokumen boleh dimodifikasikan bagi menjadi Rancangan Utama untuk perancangan dan pengawalan pembinaan yang dikontrakkan di dalam kontrak secara sah di sisi perundangan dan termaktub.


Kata kunci: Perancangan Pembinaan, Pengawalan Pembinaan Dan Dokumen Kontrak


TABLE OF CONTENT


CHAPTER TITLE page


TITLE……………………...……………………………………………………………i

DECLARATION……………………...………………………..………………………v

DEDICATION………………………………………………..……………...………..vii

ACKNOWLEDGEMENT…………………….......…………………………………..vii

ABSTRACT ……………………...…………………………………….……………viii

LIST OF FIGURES ……………………...………………………………….……….xv

LIST OF TABLES …………………...………………………………..………........xvii


1 INTRODUCTION 1

2 LITERATURE REVIEW 24

3 RESEARCH DESIGN 53

4 RESEARCH ANALYSIS AND FINDINGS 78

5 CONCLUSION AND RECOMMENDATION 118

6 REFERENCES / BIBLIOGRAPHY 124

7 APPENDIX 1: UTM Construction Project 7th Malaysians’ Plan 1995 to 2000 132

8 APPENDIX 2: Document Study: Verses, Phrase and Key word for Planning & Controlling Function 134

9 APPENDIX 3: Sample of the Questionnaire Survey 164

10 APPENDIX 4: Sample of the Structured Interview 166

11 APPENDIX 5: The sample of Bills of Quantities and the proposed Bills of Activities 168

12 APPENDIX 6: Guidance Notes for Bills of Activities. 180


LIST OF FIGURES


FIGURE NO TITLE page


Figure 1 1 Theoretical Framework: Primary and Conceptual Theory 11

Figure 1 2: Research Methodology Phase 1 19

Figure 1 3: Research Methodology Phase 2 20

Figure 1 4: Research Methodology Phase 3 21

Figure 1 5 Overall Research Methodology Chart 22

Figure 2 6 A Commitment to People Cycle 37

Figure 2 7 Overview drivers for change 40

Figure 2 8 The Building and Construction Industry cluster map 42

Figure 2 9 Continuum of Management Function 48

Figure 2 10 Looping Control Cycle 48

Figure 2 11 The Planning And Control Cycle 49

Figure 3 12 Research Design Procedure 58

Figure 3 13 Questionnaire Research Flow Chart 66

Figure 3 14 Planning and Controlling Function in Contract Document 69

Figure 3 15 Usage of Contract Document for Planning and Controlling Function 70

Figure 3 16 Exploitation of Contract Document for Planning and Controlling Function 72

Figure 3 17 Proposed Model Design for Construction Contract Document 76

Figure 4 18 Types of Contract Document 84

Figure 4 19 Key Words for Planning and Controlling Function 84

Figure 4 20 Key Words in Questionnaire 84

Figure 4 21 Respondent Organization for Questionnaire Survey 86

Figure 4 22 Respondent Profession for Questionnaire Survey 87

Figure 4 23 Respondent Experience for Questionnaire Survey 88

Figure 4 24 Planning and Control Function: Construction Time 30 key words 89

Figure 4 25 Planning and Control Function: Construction Cost 52 key words 90

Figure 4 26 Planning and Control Function: Construction Activity 14 key words 90

Figure 4 27 Planning and Control Function: Construction Resources 12 key words 91

Figure 4 28 Planning and Control Function: Construction Quality 14 key words 91

Figure 4 29 Summary of Planning and Controlling Function in Contract Document 95

Figure 4 30 Best 5 Overall Score in Planning and Controlling Function in Contract Document 96

Figure 4 31 Best 5 Score of Each Main Section in Planning and Controlling Function in Contract Document 97

Figure 4 32 The Degree of Important of Contract Document for Construction Planning and Controlling 97

Figure 4 33 Contract Document Usage for Planning and Controlling Function: Bills of Quantities 99

Figure 4 34 Contract Document Usage for Planning and Controlling Function: Contract Drawings 99

Figure 4 35 Contract Document Usage for Planning and Controlling Function: Specification 99

Figure 4 36 Contract Document Usage for Planning and Controlling Function: Contract Condition 101

Figure 4 37 Contract Document Usage for Planning and Controlling Function: Form of Tender 101

Figure 4 38 Contract Document Usage for Planning and Controlling Function: Letter of Acceptance 101

Figure 4 39 Contract Document Usage for Planning and Controlling Function: Treasury Instruction 103

Figure 4 40 Summary of Contract Document Usage by Content for Planning and Controlling Function 106

Figure 4 41 Best 5 Score of Planning and Controlling Function in Contract Document 106

Figure 4 42 Best 5 Score of Planning and Controlling Function According to Contract Document Content 107

Figure 4 43 The Degree of Usage of Contract Document for Construction Planning and Controlling 108

Figure 4 44 Research Question for Contract Document to Become Master Plan. 108

Figure 4 45 Respondent Organization for Structured Interview 109

Figure 4 46 Respondent Profession for Structured Interview 110

Figure 4 47 Respondent Experience for Structured Interview 111


LIST OF TABLES


TABLE NO TITLE page


Table 1 1 Key Drivers for Change in the Construction industry 4

Table 2 2 Real Gross Domestic Product 33

Table 2 3 The Planning-Control Relationship 50

Table 3 4 Validity in Qualitative Research 61

Table 3 5 The Document Study Research Design Process 62

Table 4 6 Document Study General Information Tabulation 83

Table 4 7 Overall Planning and Controlling Function within Contract Document 84

Table 4 8 Planning and Controlling Function used in Questionnaire 84

Table 4 9 Highest Score in Contract Document Content for Construction Cost 104

Table 4 10 Planning Function Findings in Bills of Quantities for Bills of Activities 116



CHAPTER 1




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